Corporate Front Of House Coordinator

Overview
Corporate Front of House Coordinator - 18 Month Contract
role at
Chubb
.
The primary purpose of this role is to operate and oversee reception, greet and direct visitors to proper personnel and departments, oversee kitchen and storage/archive facilities and general office space and supplies, ensuring facilities are well presented and always maintained to project the organisational image and support the Front of House Team Leader and Facilities & Procurement Manager ANZ where required. This is a cross-functional position, performing a number of important administrative and office coordination tasks, interacting with the public, key stakeholders and with all employees within Chubb.
Chubb celebrates diversity by fostering an inclusive, flexible and equitable workplace. We support applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility in all our vacancies, to ensure we can attract the best candidates and accommodate individual needs, differences, disabilities and working arrangements. Please let us know if you require any adjustments to the recruitment process so we can support you to present your best self.
Responsibilities
Greeting and directing visitors such as applicants, brokers, office personnel, auditors, etc., in a professional manner, and informing relevant staff of the visitor's arrival.
Receive and respond to reception calls and emails professionally within specified timeframes.
Ensure the upkeep of the front of house and wider office area to project a professional and corporate image.
Replenish coffee pods, breakfast cereals, nuts, mints, fruit, milk and stationery supplies as required.
Book board rooms and conference facilities where required, including ordering of catering and providing refreshments.
Assist with office events: sending invitations, tracking attendance numbers, booking meeting rooms, ordering catering and coordinating any other requirements.
Open and distribute incoming mail and newspapers as required.
Monitor the office cleaners to ensure a clean and tidy office space.
Organise new starter packages including security passes and merchandise.
Complete the office monthly maintenance checklist to ensure that the workplace is safe and without risk.
Assist with organising quotes for maintenance-related repairs and following up with contractors to ensure the works are actioned as quickly as possible.
Process facilities-related invoices and sending them for payment.
Other ad hoc duties in support of the Facilities & Procurement Manager and Chief Financial Officer where required.
Qualifications
At least 12 months previous experience in a similar role (business with multiple offices/sites).
Ability to communicate effectively and professionally with all levels of staff, management, internal and external clients.
Ability to work well in a corporate environment, maintaining and enhancing the Chubb Corporate Style; ability to manage self and time effectively.
High level of attention to detail and accuracy.
Excellent customer service ethic.
Action oriented, able to multi-task.
Proficient in Microsoft Office suite.
Benefits
We offer the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. We also offer a flexible working approach via our My One Thing initiative, education assistance, dress for your day every Friday, promotion of health and wellbeing (including discounted health insurance, daily breakfast and fresh fruit), and the option to enrol into the Chubb Limited discounted stock purchasing scheme.
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Insurance
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