Coordinator, Operations and Projects

Coordinator, Operations and Projects

Job no: 569238
Work type: Fixed Term
Location: Melbourne (Bundoora)
Categories: Administration and Executive Support, Project Management, Student Services, Educational Services

• Full time
  
• Fixed term until 31/12/26
  
• Bundoora Campus
  
• Work with inspiring people who are driven to make a difference
  

About the position

The Admissions and Scholarships department is committed to the seamless implementation and execution of administrative processes that support both the University's admissions and coursework scholarships, including Government scholarship and bursary programmes. The Admissions team manages the entire admissions process for new students, from application submission to final offer, ensuring optimised service that aligns with the University's core strategic objectives. This includes handling domestic direct, online, partner, international, and TAC admission activities.

The responsibility of this position is the provision of confidential and high-level project support, governance and executive support and services to ensure the effective and efficient administration of the office of Director of Admissions and Scholarships.

Duties will include but are not limited to:

• Effective professional management of the office of the Admissions & Scholarships.
  
• Effective coordination and monitoring of complaint review and outcomes and other risk and governance matters.
  
• Project support for Director of Admissions and Scholarships with Enhanced Admissions 2.0 and other Admissions and Scholarship transformation work.
  
• Welcoming of incoming visitors, mail/calls (as required) and actioning appropriately.
  
• Effectively managing diary/schedule through a solid understanding of the business, relative priorities and appropriate delegation.
  
• Proactive identification and follow-up of meeting actions.
  
• Processing monthly expenses via expensify.
  
• Submitting positions via PageUp and maintaining up to date org chart.
  
• Processing payment of invoices and raising invoices with Finance.
  

Skills and Experience

To be considered for this position, you will have:

• Degree and/or subsequent administrative, project and executive support experience or an equivalent combination of relevant knowledge, training and/or experience.
  
• Strong Organisational, time and workload management skills, including the ability to effectively and efficiently coordinate and priorities tasks to meet competing deadlines.
  
• Highly effective interpersonal skills, including the demonstrated ability to interact constructively and collaboratively with people at different levels of seniority, internal and external to the University. Ability to retain professional and welcoming demeanor under pressure and in an environment prone to interruption.
  
• Demonstrated ability to deal with highly sensitive and confidential issues with discretion and professionalism.
  

Please refer to the Position Description for other duties, skills and experience required for this position.

Welcome to Bundoora campus – Please click on the video link below:

• Discounts for staff and their family members to study a range of La Trobe courses
  

How to apply

Position Enquiries: Kylie Brown, Director Admissions and Scholarships

Recruitment Enquiries: Lisa White, Talent Acquisition Consultant

Only candidates with Full Working Rights in Australia may apply for this position.

Please submit an online application ONLY and include the following documents:

• An up-to-date resume and;
  
• A separate document addressing each bullet point below:
  
• Degree and/or subsequent administrative, project and executive support experience or an equivalent combination of relevant knowledge, training and/or experience.
  
• Strong Organisational, time and workload management skills, including the ability to effectively and efficiently coordinate and priorities tasks to meet competing deadlines.
  
• Highly effective interpersonal skills, including the demonstrated ability to interact constructively and collaboratively with people at different levels of seniority, internal and external to the University.
  
• Demonstrated ability to deal with highly sensitive and confidential issues with discretion and professionalism.
  

Please scroll down to apply.

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.

All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement

Advertised: 01 Sep 2025 AUS Eastern Standard Time
Applications close: 15 Sep 2025 AUS Eastern Standard Time

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