Administration Assistant

In this role, you will support the Coordinator and team by handling customer enquiries, assisting with programs in the gardens, and providing day-to-day administrative support to keep operations running smoothly.

Work type: Permanent part time (5 hours p/day, 25 hrs p/week, 50 hrs f/night)

Hours: 8:30am-1:30pm or 9:00am-2:00pm

Classification: Band 3 Commencing at $68,775 pa plus super pro rata

• Provide administrative support to the Coordinator and leadership team, including room bookings, event preparation, and general office tasks.
• Support programs by maintaining records, scheduling, communications, and documentation.
• Assist with education programs and events, preparing materials and spaces for onsite sessions.
• Act as first point of contact for visitors and guests at the Geelong Botanic Gardens and Operations Centre.
• Manage records and correspondence, including the use of Records Explorer (REX) and preparing routine communications.

To be successful in this role, you will have experience in a similar position and excellent time management skills.

• Proven ability in performing a range of administrative tasks.
• Strong customer service skills with the ability to communicate clearly and resolve routine issues.
• Organisational skills to manage tasks independently while contributing effectively to a team.
• Business administration knowledge with solid literacy, numeracy, and computer skills.
• Commitment to professionalism by upholding Council's Code of Conduct and values.
• Working with Children Check (employee).
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now

Child Safety Responsibilities
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.

Diversity and Inclusion
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. We particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.

We are the City
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you're ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Advertised: 12 Sep 2025 6:00 PM AUS Eastern Standard Time
Applications close: 21 Sep 2025 11:55 PM AUS Eastern Standard Time

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Join the team behind Geelong's Botanic Gardens. As our Admin Assistant, you'll support the Botanics Team and help keep our gardens running smoothly. Apply now and make a real impact Permanent part time (50 hrs f/night).

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We acknowledge the Traditional Custodians of the land, the Wadawurrung People of the Kulin Nation. We pay our respects to their Elders past and present, Elders in our community and our emerging leaders.