Executive - Travel & Events

3 weeks ago

Southern Downs Regional, Australia Jainam Share Consultants Pvt. Ltd. Full time

Join to apply for the Executive - Travel & Events role at Jainam Share Consultants Pvt. Ltd.

3 days ago Be among the first 25 applicants

Join to apply for the Executive - Travel & Events role at Jainam Share Consultants Pvt. Ltd.

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Job Summary

We are looking for a dynamic and resourceful

Jainam Broking Limited

  • 4 days ago

Location

Head Office

Department

Travel & Events - JBL

Employment Type

Full-time

Applications Received

2

Closes On

6 Sep, 2025

Job Summary

We are looking for a dynamic and resourceful Event Coordinator to manage and execute events across India. This role demands strong organizational skills, flexibility to travel frequently, and the ability to handle events from initial planning to final execution. The ideal candidate will be responsible for on-ground coordination, vendor management, logistics planning, and ensuring each event runs smoothly and successfully.

Key Responsibilities

Event Planning & Strategy:
  • Assist in developing event plans, timelines, and checklists tailored to each location.
  • Understand client or internal stakeholder requirements to design suitable event experiences.
  • Perform venue research, pre-event site visits, and feasibility studies as needed.

On-Ground Event Execution
  • Travel to event locations across India as per business requirements.
  • Oversee all logistics at the venue — setup, registration, technical arrangements, branding, and flow.
  • Ensure timely coordination and execution of all event-related activities.

Vendor & Supplier Coordination
  • Identify, negotiate, and manage relationships with local vendors for event materials (e.g., audio/visuals, decor, catering, transport, labor).
  • Ensure vendor deliverables meet agreed quality standards and timelines.
  • Maintain a local vendor database for future references and cost optimization.

Budgeting & Reporting
  • Monitor event budgets, control costs, and ensure efficient use of resources.
  • Collect and report event metrics, feedback, and post-event analysis.
  • Prepare event closure reports with learnings and improvement suggestions.

Requirements
  • Education: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • Experience: 2–4 years of hands-on event coordination experience, preferably with exposure to multi-city or nationwide events.
  • Skills:
  • Strong project management and multitasking abilities.
  • Excellent interpersonal and communication skills.
  • Knowledge of event logistics, vendor sourcing, and ground operations.
  • Proficiency in MS Office and event management tools/software.
  • Travel: Willingness and flexibility to travel PAN India on short notice.

Preferred Qualifications
  • Experience working in corporate events, trade shows, exhibitions, or promotional roadshows.
  • Existing network of vendors and suppliers in multiple cities.
  • Ability to manage unforeseen challenges calmly and proactively.
Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
Job function
  • Job functionManagement and Manufacturing

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