Operations Capital Administrative Assistant

2 weeks ago

Rainbow Beach, Queensland, Australia The University of Kansas Health System Full time
Operations Capital Administrative Assistant

Overview

The Administrative Assistant to the Senior Director provides administrative support to the department Senior Director. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project-based work. Must project a professional company image through in-person and phone interaction.

Responsibilities And Essential Job Functions
  • Assists with various organization and departmental activities and preparation of statistical reports as directed, including various projects.
  • Coordinates gathering of information and preparation of materials necessary for various appointments, meetings, trips, etc. Takes minutes at meetings upon request.
  • Establishes and maintains confidential files in an appropriate format to facilitate access to information.
  • Establishes priorities based upon own initiative and discretion.
  • Makes travel arrangements for department staff as requested.
  • Orders departmental supplies and maintains supply cabinets. Orders food and/or refreshments for meetings as requested.
  • Oversees the Senior Director's calendar for appointments, reminders and public/professional events.
  • Provides support to the Senior Director for responsibilities associated with various organizational committees.
  • Provides administrative support to Senior Director, managers and staff with projects as requested. Serves as the Senior Director's point of contact for all incoming communications from employees, clients and associates.
  • Must be able to perform the professional, clinical and/or technical competencies of the assigned unit or department.
  • Notes: These statements describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities, skills and duties and may vary depending upon the department or unit. Other duties may be assigned as required.
Required Education And Experience
  • High School Graduate
  • 3 or more years broad administrative/secretarial experience
Preferred Education And Experience
  • Bachelors Degree or Technical/Professional training/degree in Business School Training
Knowledge Requirements
  • Proficiency in Microsoft Word, Excel, PowerPoint and Access
  • Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations
Time Type

Full time

Job Requisition ID

R-46033

Equal Employment Opportunity

We are an equal employment opportunity employer without regard to a person's race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.


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