Executive Assistant

Are you an experienced Executive Assistant ready for a newchallenge in a dynamic and prestigious school environment?

Toowoomba Grammar School is seeking a highly organised,proactive and professional Executive Assistant –School Operations to provide executive-level support tothe Deputy Headmaster, Head of Senior School and Directorof Boarding.

This is a newly created role, offering a rare opportunity tobuild and shape the function from the ground up. You will work atthe heart of school operations, supporting key leaders and playinga vital role in student support, event coordination, stakeholdercommunication, and operational excellence.

About the Role:

You will provide comprehensive executive support, includingcalendar management, meeting preparation, internal communications,student leadership support, and high-level event planning. Withaccess to confidential and sensitive information, discretion andprofessionalism are essential. You'll also contribute to keyschool-wide processes and foster strong relationships with staff,students, and families.

Your Key Responsibilities:

• Executive and administrative support to senior leaders
• Communication and stakeholder liaison
• Event planning and coordination
• Oversight of internal communications and schoolcalendars
• Contribution to school operations and complianceprocesses

What We're Looking For:

• Demonstrated experience in a senior Executive Assistant orhigh-level administrative role
• Proven ability to manage competing priorities withdiscretion and professionalism
• Strong interpersonal, written and verbal communicationskills
• High level of digital literacy, including Microsoft 365 anddocument management systems
• Experience in education or large organisational settingshighly regarded
• Familiarity with Student Information Systems or schooloperations is advantageous

Why Join Us?

• Be part of a respected and forward-thinking schoolcommunity
• Work in a collaborative and supportive teamenvironment
• Play a key role in shaping this new position and drivingoperational efficiency
• Enjoy a role that offers variety, autonomy, and meaningfulimpact

Toowoomba Grammar School was founded in 1875 and is a memberschool of the Great Public Schools Association of Queensland(GPS). It is an independent non-denominational day andboarding school for boys with a total enrolment of 1,200 fromPreparatory to Year 12. There are approximately 300 boardersin the School coming predominantly from throughout Queensland,Northern New South Wales and the Northern Territory. TheSchool's campus covers 20.5 hectares and is located onekilometre from the centre of Toowoomba.

It is our vision that our boys will graduate from TGS with theskills to be independent, well-balanced, and successful inlife. That they are boys of good character who respond wellto challenges and achieve life-long wellbeing.

TGS has been honoured with The Educator's 2024 5-StarEmployer of Choice award. The Award acknowledges excellence inproviding competitive salaries, employee benefits, professionaldevelopment opportunities and nurturing a culture of inclusion andrespect.

In 2025, Toowoomba Grammar School will be celebrating its 150thanniversary. We are calling it Grammar 150 and this will be anincredible year for the School. Click here to learnmore about Grammar 150 and what you can expect if you were to joinTGS in 2025.

Selection Criteria:

You will be able to demonstrate your ability and commitmentto:

Executive Support and AdministrativeExperience
Demonstrated experience in providinghigh-level executive support to senior leaders, including calendarand email management, meeting preparation, minute-taking, and theability to anticipate the needs of executives to ensure seamlessday-to-day operations.

Communication and InterpersonalSkills
Excellent written and verbal communicationskills, with the ability to prepare professional correspondence,reports, and presentations. Proven ability to liaise confidentlyand effectively with a wide range of internal and externalstakeholders, including parents, students, staff, and externalpartners.

Organisational and Time ManagementSkills
Strong organisational skills with the ability tomanage multiple priorities, deadlines and complex schedulingdemands with a high level of accuracy and attention to detail.Ability to work independently and exercise sound judgement in adynamic environment.

Discretion and Confidentiality
Provencapacity to handle sensitive and confidential information with thehighest level of integrity, discretion and professionalism,especially in an educational or high-trust setting.

Event Planning and Coordination
Experiencein coordinating events or functions, including managing logistics,invitations, catering, audiovisual requirements, andcommunications. Ability to work collaboratively with various teamsto ensure successful event delivery.

Digital and Systems Proficiency
High levelof competence using Microsoft Office 365 suite, including Outlook,Word, Excel, PowerPoint and SharePoint. Experience with digitalfiling systems, school communication platforms, and studentinformation systems (e.g., TASS or similar) is highlydesirable.

Commitment to School Values andCulture
Demonstrated understanding of, and commitmentto, the values and ethos of an independent school environment.Willingness to contribute positively to the school community andsupport its mission and strategic goals.

Flexibility and Team Orientation
A flexible,proactive, and adaptable approach to work with a willingness tosupport colleagues across Student Services and Senior SchoolReception during peak periods. Capacity to contribute positively toa collaborative and service-focused team culture.

For a full Position Description please refer to the attachmentbelow.

How to apply:

All applications are to be submitted via TGS's onlineCareers Portal and include:

• a cover letter addressed to the Headmaster addressing thevacancy being applied for;
• a resume;
• the names and contact details of three confidentialreferees.

Enquiries should be directed to the Deputy Headmaster, Mr JohnAnderson on 07 4687 2500 or email deputyhead@twgs.qld.edu.au or the Director of People and Culture, Ms Louise Strachan on 074687 2500 or email hr@twgs.qld.edu.au.

Applications close on 24 August 2025.

Please note the advertising closing date is indicative onlyand TGS reserves the right to close the advertisement before thisdate is reached. Therefore, you are encouraged to submit yourapplication as soon as possible.
We do not welcomeinterest from recruitment agencies at this time.

Applicants must possess the legal right to live and work inAustralia to be considered for this position.

Working with Children

Our school is committed to safeguarding and promoting thewelfare of all the students in our care and expects all applicantsto share this commitment. All School staff, unless otherwiseeligible for an exemption, must possess a current Positive Noticeor "Blue Card" issued under the Working withChildren (Risk Management and Screening) Act 2000 beforecommencing employment with the School. Volunteer Blue Cardsare required to be transferred to Paid Employment cards.