Legal Administration Assistant

We asked our people what made working at PICA special, and they highlighted that we offer a sense of Belonging, flexible ways of working, making a difference every day, career challenge and growth, and our PICA Perks.

We are seeking a dedicated and detail-oriented Legal Administration Assistant to join our vibrant Kemps Petersons Legal team in Melbourne. If you're ready for an immediate start in a full-time permanent role, this could be your next career move. Reporting to the Team Leader / Senior Solicitor, you'll play a crucial role in initiating legal proceedings for our Owners Corporation and commercial clients, ensuring accuracy, compliance, and efficiency.

1. Kickstart Cases: Open new files, request and source documents from clients, and draft confirmation letters and Solicitor Demand Letters.
2. Court Coordination: Handle court e-filing, schedule hearing dates for contested matters, and keep track of important deadlines.
3. Draft Legal Docs: Prepare various initiating action documents, motions, petitions, and proposed orders across multiple jurisdictions.
4. Client & Court Liaison: Respond to inquiries, manage communications and payout requests from debtors/defendants, and review Owners Statements of Accounts (Strata) and client invoices (Commercial) to calculate debt settlements.
5. Communication Pro: Maintain written and verbal communication with clients, defendants, and stakeholders.
6. Manage Cases: Keep case management on track and within KPIs.
7. Legal Research: Research legal issues as directed by the supervising Solicitor.
8. Trial Prep: Assist in preparing for trials and defended matters.
9. Admin Support: Provide administrative assistance as needed.

Be a crucial part of our team, handling everything from case initiation to trial preparation with efficiency and precision

• Ideally, you have at least 1 year of experience in legal document drafting, debt recovery, data entry, and administrative processes. A positive attitude and eagerness to learn are valued
• Client Service Champion: Known for outstanding client service and excellent communication skills.
• Organised & Efficient: Excellent time management and organisational skills for a fast-paced, high-volume role.
• Tech-Savvy: Proficiency in MS Suite programs.
• Eager Learner: Enthusiastic about expanding knowledge across jurisdictions.
• Professional & Compassionate: Handle clients and third parties with professionalism and sensitivity.
• Detail-Oriented: Sharp eye for accuracy.
• Team Player: Willing to step up and support the team.

We are a hardworking, loyal, supportive team that works with the highest integrity.

If you haven't heard of PICA Group, check us out: website link. We have over 700 staff and 30 branches along the east coast, from Far North Queensland to Tasmania. We're undergoing an exciting transformation, investing in new products, technology, and people initiatives. It's a great time to join. Check out employee reviews on Glassdoor, with a 4.1-star rating.

• Flexibility: Hybrid work schedules, working from home five days each fortnight.
• A Day Off: On your birthday
• Benefits: Paid parental leave, discounted health insurance, hospital excess coverage, fitness memberships, and study leave, among others.

If you're ready for the next step in your career and want to join an industry leader during an exciting transformation, please apply via the link. We value diversity and encourage a speak-up culture where everyone can bring their whole selves to work to enhance community living for all.

For up-to-date information about PICA Group, visit our website. You must have the right to live and work in this location to be considered. We do not accept speculative CVs from agencies unless the role is released directly to them. When applying, please share your pronouns and any adjustments needed for the interview. We encourage applications from underrepresented groups.

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