Administration Officer

Overview

Administration Officer (AO4) - Cancer and Haematology Services at NSW Health

Employment Type: Temporary Part Time until 27 April 2027

Position Classification: Administration Officer Level 4

Remuneration: $ $37.29 per hour plus superannuation

Hours Per Week: 16

Requisition ID: REQ598695

Applications close: Sunday 07 September 2025

The Role

The vision for South Eastern Sydney Local Health District SESLHD is "exceptional care, healthier lives". SESLHD is committed to enabling our community to be healthy and well, and to providing the best possible compassionate care when people need it.

Responsibilities

• Promote a culture and supporting practices that reflect the organisational values through demonstrated behaviours
  
• Interactions with patients/clients/employees
  
• Accurate timely typing of clinical correspondence
  
• Scanning, photocopying, filing and faxing duties as necessary
  
• Drafting administrative correspondence
  
• Organising travel and conference attendance for Department heads and senior clinicians as required
  
• Supporting the staff recruitment processes
  
• Minute-taking as necessary
  
• Organising teleconference and video conference facilities
  
• Schedule / coordinate meetings as requested
  
• Respond to a range of enquiries in person and over the phone, providing information and referring as required
  
• Deliver high quality customer service
  
• Respond to administrative enquiries from other departments in the hospital and management
  
• Undertaking duties relating to internal and external referrals as part of patient care, as required
  
• Draft accurate and concise reports, documents and correspondence, including the preparation of complex documents
  
• Maintain relevant clinical information systems and create, store, retrieve and archive files to ensure the effective and efficient support of clinical activities
  
• Provide cover in frontline reception settings as required
  
• Maintain responsibility for personal and professional development by participating in training and performance reviews to continuously improve the level of service provided to patients/clients
  
• Perform other duties appropriate to the level and responsibility of the position as directed
  

Benefits

• A workplace culture with a foundation that promotes person centred care approaches and staff wellbeing
  
• Orientation and supported transition into your new role
  
• Targeted clinical stream education programs affiliated with university partners
  
• Development pathways aimed at career progression
  
• Up to 12 allocated days off each year (for full-time employees) in addition to annual leave
  
• Salary packaging options that reduce your taxable income and increase your take-home pay
  
• Corporate health and fitness program, discounted gym memberships with a Fitness Passport
  
• Employee Assistance Program for employees and family members
  
• Discounted Private Health Insurance
  

Where you will be working

Prince of Wales Hospital and Community Health Service is a Level 6 tertiary referral hospital with an inpatient bed base of 370. Each year we care for more than 70,000 patients in our Emergency Department and have around 50,000 admissions to inpatient units. POWH offers outpatient services and rural outreach services, and provides more than 900,000 occasions of non-admitted patient care each year, including innovative virtual models of care.

Randwick Local Council is renowned for our world-class beaches and cafes, Randwick's coastline, and a vibrant community with historic buildings, beaches and coastal walks, boutique restaurants and transport links.

Selection Criteria / Qualifications

• High level organisational skills, with demonstrated capacity to use initiative to prioritise work and meet competing demands in a high-volume work environment.
  
• Demonstrated administration or secretarial experience with fast and efficient typing skills
  
• Effective written and verbal communication skills, including excellent interpersonal skills and strong customer service approach.
  
• Ability to work unsupervised and as part of a team.
  
• Well-developed skills in the Microsoft Office suite including Word, Excel, Outlook and PowerPoint, and knowledge of patient administration systems.
  
• Experience working in a health care setting with knowledge of medical terminology, or willingness to work towards it.
  
• Ability to be compassionate with a demonstrated sensitive approach when dealing with patients and carers, including maintaining confidentiality at all times.
  
• Ability to perform a wide range of administrative tasks and adjust workflow across different areas as required.
  

Information for Applicants

• An eligibility list may be created for future vacancies.
  
• Employment of a temporary visa holder may occur only if no suitable permanent resident or citizen of Australia has been identified following labour market testing.
  
• Applicants will be assessed against the essential requirements and selection criteria contained within the position description.
  
• Recommended applicants will be reviewed for compliance with NSW Health policy directive Occupational Assessment, Screening and Vaccination against Specific Diseases for all positions prior to offer.
  
• SESLHD is committed to creating a workplace that reflects the diversity of our community and invites candidates of all backgrounds to apply. We have an Aboriginal Employment Consultant available at SESLHD-; for more information please visit our Stepping Up Website.
  

Adjustments

NSW Health recognises that you may require adjustments to ensure you have the best opportunity to apply. If we can make adjustments to the recruitment/interview process, please email SESLHD-Recruitment-POWH- with your requested adjustments. Adjustments may include but are not limited to physical requirements, interview setups and specific interview availability times.

Need more information

For role related queries contact Samuel Clear at

Our Core Values

Our core values are Collaboration, Openness, Respect and Empowerment. SESLHD values a diverse workforce and is committed to inclusion. See Diversity, Inclusion and Belonging strategies on our website.

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