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Project Administrator

4 weeks ago

Brisbane, Queensland, Australia The Boeing Company Full time

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.


Project Administrator

About us

Boeing Defence Australia is shaping the future of aerospace and delivering some of the nation's most important programs for the Australian Defence Force.

Joining us is a chance to make your mark, working with a diverse team that is united in pushing the boundaries of imagination and excellence.

We currently employ more than 2,500 people across 14 sites in Australia and three international locations and have a range of opportunities available as we plan for future growth.

The opportunity

Boeing Defence Australia is looking for an experienced and enthusiastic Project Administrator to join E-7 Programs in Brisbane, Queensland.

This dynamic role will require you to work across a number of E-7 programs including sustainment, development and international.

You will be part of an inclusive team where people truly matter. For this role we require candidates to possess the following attributes:

  • Dynamic, outcome focused, innovative and likes to think outside the square
  • Team orientated, influential and likes a challenge
  • An advocate for diversity and inclusion and actively involved in leading change; and
  • An excellent communicator who can engage and motivate diverse and geographically dispersed teams.

Responsibilities:

  • Lead operations management and compliance, business support services and traveller assistance for multiple delegated business activities such as Enterprise Services, Site Services, Finance & Business, Security & Fire Protection and Supplier Management.
  • Develop and maintain relationships and partnerships with customers, stakeholders and peers within a country.
  • Investigate and provide guidance for international local hires and international assignees on complex issues or concerns.
  • Manage facility operations, non-real-property planning and project administration, and facilities provisioning.
  • Be responsible for site/entity compliance with local laws, Boeing policies and procedures, develops and manages the operating budget.
  • Interpret office and property accounting, invoicing, cost analysis, tax policies and business objectives, and recommend solutions.
  • Lead teams to design, development and implementation of organisation policies, programs, processes and procedures for the purpose of safeguarding people, property, information and the environment while ensuring compliance with applicable government and company security and fire regulations (e.g., business preparedness, country evacuation plan and crisis management, secure badge renewals).
  • Monitor and partner with the procurement agent at the local site; contribute to manage the vendor activity (i.e. negotiations, vendor performance).

Experience/Qualifications

  • Demonstrated experience in project administration and/or project support roles, or similar
  • Demonstrated ability to work autonomously. Performs work with minimal direction and exercises considerable latitude in determining objectives and approaches to tasking
  • Demonstrated experience in organising and coordinating events including, but not limited to, executive visits, offsites, team planning days, project milestone events and team training
  • Demonstrated ability to develop solutions to complex problems that require ingenuity and innovation. Ensures solutions are consistent with organisational objectives
  • Demonstrated experience in producing and updating complex organisational structures, operating/battle rhythms, PowerPoint presentations for several internal/external stakeholders including the customer, business executives and project leadership teams
  • Demonstrated experience in producing and updating processes, plans and policies to support project needs
  • Demonstrated experience in reconciling corporate credit cards and invoicing as per organisational processes
  • Demonstrated ability in assisting project team with booking both domestic and international travel, including flights, accommodation, car rental and organising visas
  • Demonstrated experience in the procurement of office supplies, car leasing and other items needed by the project team
  • Proven ability to think on your feet and adapt to evolving project environments and tasking
  • Applicants must be Australian Citizens to meet Defence security requirements.
  • Strong negotiation, communication, computer literacy and organisational skills
  • Defence security clearance (desirable)

Culture

We are committed to building a diverse and inclusive workplace. Female applicants, people of Aboriginal or Torres Strait Island descent and ex-defence personnel are encouraged to apply.

Benefits

  • Flexible working options
  • Study assistance
  • Salary packaging
  • Employee Incentive Program
  • Global opportunities

How to apply

BDA is dedicated to providing a diverse and flexible work environment so that we can recruit and retain the best talent. As such, we would welcome applications for full time, and flexible work arrangements.

If you are ready to join an innovative industry leader and would like to register your interest in working for Boeing, based in Brisbane, please click Apply now.

Find out more about Boeing Defence Australia here.


Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.

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