Project Administrator

3 weeks ago

Brisbane, Queensland, Australia Randstad Australia Full time

Project Administrator – Support National Connectivity Projects

Randstad is proud to be partnering with a long-standing client that plays a crucial role in delivering essential services that keep Australians connected. With a strong reputation in the infrastructure and telecommunications space, this organisation delivers high-volume, high-impact projects that directly support the roll-out and maintenance of critical national networks.

As part of their ongoing program of works, we are seeking a detail-oriented and proactive Project Administrator to join their collaborative and fast-paced delivery team.

About the Role

In this role, you'll provide project coordination and administrative support to ensure the accurate processing and validation of complex work claims. You'll work closely with internal teams, subcontractors, and field staff to manage documentation, review claims, and maintain work-flow integrity across a high-volume portfolio of projects.

Key Responsibilities
  • Validate high volumes of technical work orders against contract rates and artefacts
  • Ensure timely approvals and dispute resolution of rejected claims to meet performance targets
  • Liaise with subcontractors to request supporting documentation or resolve queries
  • Track trends through generation of regular reporting
  • Escalation of any negative claim trends to leaders
  • Provide admin and project support to field teams and supervisors
  • Maintain data accuracy across internal systems and ensure work-flow compliance
  • Support process improvements, training delivery, and on-boarding of new team members
  • Oversee upkeep of all work orders to maintain data integrity and work-flow accuracy

What You'll Bring
  • Experience in project administration, claims processing, and contract support - essential
  • Experience generating and / or writing reports
  • Telecommunications related background experience - highly desirable
  • Comfortable managing competing priorities in a deadline-driven environment
  • Strong written and verbal communication skills, including stakeholder liaison
  • Sound knowledge of Microsoft Office and confidence learning new systems
  • A proactive mindset, team-focused approach, and commitment to high performance
  • Familiarity with KPIs, reporting processes, and contractual compliance advantageous
Whats in it for you?
  • Be part of a values-driven organisation delivering services that matter to Australians
  • Join a high-performing team with a collaborative and inclusive culture
  • Work in a hybrid or flexible model that supports work-life balance
  • Contribute to nationally significant infrastructure projects
  • Access professional development opportunities and ongoing career support

If you're someone who thrives in a detail-focused role and enjoys working across multiple stakeholders to drive project outcomes, we'd love to hear from you.

Apply today or contact the Randstad team to learn more about this opportunity.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

skills

Project coordination & scheduling, Stakeholder communication & support, Document control & reporting, Budget tracking & invoice processing, Data entry, CRM/database management, Procurement & supplier liaison

qualifications

  • Certificate III or IV in Business Administration - highly desirable
  • Certificate IV in Project Management Practice or similar project related certification - highly desirable

education

Vocational/Professional Qualification

Certificate III or IV in Business Administration - highly desirable,Certificate IV in Project Management Practice or similar project related certification - highly desirable
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