Office Administrator

3 weeks ago

Melbourne, Victoria, Australia The Andersen Partnership Full time
The Andersen Partnership provided pay range

This range is provided by The Andersen Partnership. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $85,000.00/yr

Direct message the job poster from The Andersen Partnership

Recruitment Consultant | Audit & Insolvency

About the role

As the successful Practice Administrator. Reporting to the Partners, you will hold end to end responsibility for the office support duties. You will provide a broad range of administrative support to the firm partners and the wider team.

While working in a busy and dynamic team, you will be proactive and able to assist the team in various duties and your responsibilities will include:

Client Related tasks:

Company secretarial management for our clients including:

  • Prepare forms to change directors, shareholders, place of business, registered office. Manage client reminders for signing of form to lodge with ASIC.
  • Prepare address suppressions
  • Prepare forms to change unit holding
  • Manage and distribution of company statements ensuring solvency declarations are returned
  • Manage client payments to give clients reminders to avoid them incurring penalties
  • Manage BGL 360 database and integrate changes with MYOB Practice Management(MPM)
  • Taking the lead on all Accounts Payable & Accounts Receivable processes
  • Process Accounts tasks including Payable, Receivable, payment reconciliation
  • Keeping track of all payments and expenditures
  • Debtor management - monitor AR aging reports and follow up on overdue accounts
  • Assist partners with preparing and processing fee quotes, invoices, engagement letters, ethical letters and Super Fund letters/collations
  • Lodgment and monitoring of Tax & BAS returns, reminder follows up with clients on lodgments
  • Liaise and communicate with the Taxation Office and the Australian Securities & Investments Commission online and over the phone when necessary
  • On-going management of our client database
  • Client onboarding and offboarding, including all required correspondence
  • Maintain admin and accounts mailbox for all client queries and correspondence
  • Maintain records and data integrity with a high attention to detail
  • Respond Staff queries/issues on IT/apps/processes, responding to the queries or coordinating input to assist in resolving any issues that arise in day-to-day operations
  • Monitor practice KPIs and ATO compliance managements ensuring deadlines are met
  • Have the ability to interpret reports and highlight inconsistencies to validate and correct input data as required
  • Contribute to the development and implementation of office policies and procedures
  • Identify opportunities for process improvements and implement efficient solutions
  • Maintain a high level of confidentiality and discretion when handling sensitive information

Skills & Experience

Candidate with experience in a similar role or administration for an accounting firm would be highly regarded, along with:

  • Client focused with a professional approach
  • Excellent written and verbal communication skills and ability to liaise with a variety of stakeholders
  • Proactive & shows initiative
  • Proven organizational skills, ability to prioritize and manage multiple tasks to meet deadlines
  • Be highly adaptable and responsive to pace and change
  • Demonstrated initiative and proactivity
  • Extensive experience and knowledge with ASIC and BGL360
  • Experience in ATO processes: Add/remove clients lodgments, BAS/IAS, NOAs; apply for TFN/ABN, GIC remission
  • Experience with MYOB Practice Management(MPM) and Nimbus
  • Driver's license & own transport (essential)

This role would be perfect for a highly motivated and organized self-starter. We're looking for someone confident in their ability to manage multiple tasks and competing priorities; someone driven to improve processes, while balancing the day-to-day. You will also have the opportunity to contribute to system and process enhancements.

Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesOffice Administration

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