Administrative Assistant

We are seeking an experienced and highly organised Executive Assistant to provide exceptional and confidential support to the Business Manager, Chief People Officer (CPO), and Chief Financial Officer (CFO).

At Clayton Utz, we are known for our commitment to excellence, innovation, and delivering exceptional client service. As one of Australia's leading law firms, we pride ourselves on fostering a collaborative and inclusive workplace where our people can thrive.

In this pivotal role, you will deliver high-quality organisational and executive assistance, ensuring the seamless coordination of daily business activities and workflows. You will also provide flexible support to other members of the leadership team as needed, contributing to the overall efficiency and success of the firm.

This is a fantastic opportunity for a professional and proactive Executive Assistant to work closely with senior leadership at Clayton Utz. Your expertise and attention to detail will play a vital role in managing priorities, facilitating smooth operations, and supporting the strategic goals of the business.

Key Responsibilities

• Effectively manage complex calendars for the Chief People Officer (CPO) and Chief Financial Officer (CFO), including meetings, all travel requirements, and national conferences. Provide diary coordination support for other executives, including the Chief Client & Marketing Officer (CC&MO), when required.
• Ensure the CPO and CFO's meetings are well-organised, run on time, and ensure they are fully prepared for all meetings with the necessary documentation, agenda and relevant materials.
• Screen and prioritise phone calls and incoming correspondence, drafting responses and ensuring urgent matters are identified, addressed and escalated as needed.
• Prepare and coordinate high-quality agendas, reports, research, presentations, and briefing packs to support executive decision-making.
• Prepare travel-related materials and process expense claims in accordance with firm policies.
• Represent and support the CPO and CFO in interactions with key internal and external stakeholders, acting as a trusted point of contact.
• Maintain accurate and up-to-date contact records and collaborate with the broader support team to meet leadership priorities and deadlines.
• Assist with the planning and delivery of retreats, workshops, and internal events for the leadership team and broader business units.
• Provide high-level administrative support for business activities, leadership projects, and key initiatives which may include collating, preparing, and distributing documentation, reports, and other materials as required.
• Support the Business Manager with a range of administrative and project-based tasks to ensure the smooth operation of the team.

Skills and Experience Required

• Demonstrated experience as an Executive Assistant, ideally supporting senior executives or leadership teams.
• Outstanding organisational and time management skills, with exceptional attention to detail and the ability to prioritise effectively.
• Excellent written and verbal communication skills, coupled with strong interpersonal abilities and a high level of discretion and confidentiality.
• Advanced proficiency in Microsoft Office Suite and other relevant business software tools.
• A proactive and resourceful approach, with the ability to thrive in a fast-paced and dynamic environment.
• Prior experience in event planning and travel coordination is highly regarded.

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How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the 'Apply' button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com .

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.

As Australia's leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.

As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you'll be constantly surprised by the projects you get to work on and what you can accomplish.

We're looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we're committed to fostering a career path that's unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge?

We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential.

Pro bono is a fundamental part of Clayton Utz.

The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors.