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Executive Assistant
4 weeks ago
Executive Assistant to the Executive Director, Public Transport Ticketing (PTT) and the wider PTT Executive Team at the Department of Transport and Planning.
Title: Executive Assistant. Location: Melbourne - CBD. Work Type: Fixed Term Full Time. Fixed Term Period: 3 years. Date Posted: 4 Sept 2025.
About UsWe create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians. Together with our portfolio agencies, we are responsible for planning, building, operating and maintaining Victoria's transport, planning and land services for use by all. We foster a safe, inclusive and constructive place to work. Network Design and Integration delivers transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians.
Position Accountabilities- Provide high‑level administrative and executive support to the Executive Director, Public Transport Ticketing (PTT), and the wider PTT Executive Team.
- Manage complex scheduling and logistics, coordinating meetings, travel, expenses and business operations.
- Prepare, edit and manage correspondence, reports, briefings and presentations; oversee timely flow of parliamentary, ministerial and cabinet materials.
- Handle sensitive and confidential information with discretion; ensure effective communication and information flow across the division.
- Research and investigate issues on behalf of senior leaders, preparing accurate and timely advice to support informed decision making.
- Provide leadership and direction to support staff, guiding office processes and ensuring consistency in administrative practices across the division.
- Deliver specialist business administration services and advise team members to ensure high standards of service delivery.
- Demonstrate strong organisational skills, written and verbal communication, and the ability to manage competing priorities under pressure.
- Apply a sound understanding of executive support in a complex environment with discretion, initiative and advanced computer skills.
- Contribute to delivering outcomes that benefit the Victorian community in a high‑profile transport reform area.
- Experience directly supporting senior management or an executive.
- Previous government experience.
We welcome applicants from diverse backgrounds represented in the community we serve. We are an equal opportunity employer committed to a safe, inclusive, and high‑performance culture. We empower our people to thrive and contribute to the department's goals.
What We OfferWorking at the Department of Transport and Planning provides opportunities to contribute to thriving places and connected communities for all Victorians. Refer to Careers at the Department of Transport and Planning for further details.
Pre‑employment Checks and ConditionsAll new appointments require a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a mandatory qualification. Applicants must be Australian Citizens, Permanent Residents or hold a valid work permit or visa. VPS re‑employment restrictions apply for recipients of VPS voluntary departure packages. A six‑month probation applies to non‑VPS applicants.
How to ApplyClick the "Apply" button to be redirected to our recruitment platform, where you may need to create an account to submit your application. Include both your resume and a cover letter. Applications must be submitted via the online portal.
Applications close at 11.59pm on Friday, 19 September 2025.
For further information about the role, please contact Susan Palmer‑Cannon – Executive Director, Public Transport Ticketing at Susan.palmer-cannon@transport.vic.gov.au.
Important InformationIf you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format, please contact us by phone or email. We are here to support you.
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