Administration Assistant

Overview

Administrative Assistant (Fixed Term, Full Time – 12 months) at Sunshine Hospital. Employment Type: Fixed Term, Full Time (12-months). Salary: HS2. Location: Sunshine Hospital.

About The Role

The Division of Surgery, Endoscopy & Anaesthesia Services is seeking a highly motivated Administrative Assistant to support the Breast Care nurses and associated surgical team. The successful candidate will have extensive administration experience and enjoy working in a busy, fast-paced environment as part of a collaborative team. You will be responsible for updating, maintaining and validating clinical and reporting databases, prioritising work in line with data entry, maintenance, reporting requirements, quality activities and projects.

Key Responsibilities

• Provide efficient, confidential administrative support to the unit and division.
• Utilise a range of Microsoft business products; proficient with Excel.
• Attend Breast Clinic on Monday and Thursday to assist Breast Care Nurses with administrative tasks.
• Maintain department databases.
• Prepare and schedule survivorship care plans.
• Provide vouchers and liaise with the Western Health Foundation.

About You

• Extensive administrative support experience in a health service or similar environment.
• Able to develop and maintain office processes and systems.
• Excellent interpersonal skills and the ability to communicate effectively with internal and external stakeholders.
• Excellent computer skills including Microsoft Office Suite and video call platforms.

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a diverse and growing community of one million people in Melbourne's western suburbs. With more than 13,000 staff, Western Health delivers 800,000+ occasions of care each year, providing high-quality, person-centred care across every life stage. We provide hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborns. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology. We operate four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray, Williamstown and Bacchus Marsh; plus multiple community and ancillary services. We also provide primary healthcare at the Dame Phyllis Frost Centre, Ravenhall.

Benefits, Learning & Development

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support continuous learning.
• Access to Western Health Learning Academy for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education; mentorship and career support.

Community & Culture

• Make a meaningful difference in patients' lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and innovative healthcare research.
• Thrive in a collaborative, compassionate and innovative team environment; a culture of continuous improvement and excellence in healthcare.

Other Information

Closing date: 11:59pm on 12 September 2025.

Enquiries: Cassandra Cook (Business Support & Administration Manager) on

Western Health is an equal opportunity employer committed to attracting and retaining diversity. We encourage applications from Aboriginal and Torres Strait Islander people. All appointments are subject to a satisfactory Police Record Check, Immunisation Status Clearance and a Working with Children Check (where applicable). Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Ready to apply? Click the "apply" button and follow the prompts. If currently employed at Western Health, sign in through the Employee Login via the external Careers Page or intranet before applying.

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