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Fleet Coordinator

4 weeks ago

Ballarat, Victoria, Australia Brandt Group of Companies Full time

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Are you detail-oriented and skilled at keeping things on track? We're seeking someone to oversee our vehicle fleet, ensuring everything runs smoothly and stays in excellent condition. If you want to be an important part of a team focused on safety, efficiency, and top performance, this role might be just right for you

ARE YOU READY TO TAKE THE NEXT STEP?

This role supports our branches by overseeing the maintenance, authorization, and control of all fleet assets. You will manage relationships with dealerships and suppliers, handle traffic citations and accident reports, and enforce policies related to fleet units. Key responsibilities include managing fuel cards and generating reports, verifying fleet invoice accuracy, and collaborating with the accounting team to process payments. You will also prepare purchase orders for approval and payment. This position plays a crucial part in ensuring our business is equipped with the right tools and equipment to maximize performance, safety, and operational efficiency.

Major Duties
  • Developing relationships with key vendors in both Australia and New Zealand.
  • Maintain accurate listing of current vehicles with driver details, registration and kilometers recorded.
  • Liaise with branches on repairs and maintenance to existing vehicles.
  • Recommend disposal of vehicles when they become uneconomical including developing a standard lifecycle for fleet.
  • Evaluate and recommend ute and trailer setups based on operational needs, payload requirements, and terrain.
  • Identify suitable forklift models for workshop and yard use, considering lifting capacity, maneuverability, and fuel type.
  • Process registrations, road user charges, fuel cards, tolls and fines.
  • Ensure quality control of vehicles delivered and follow up with suppliers when issues are identified.
  • Provide monthly reporting on fleet running costs.
  • Execute other duties as assigned by management.
Qualifications
  • Self-motivated individual, able to work individually, as well as part of a team
  • Experience in fleet management, procurement, or workshop operations.
  • Attention to detail and high level of accuracy
  • Some post-secondary education in business administration is an asset but not required
  • Problem-solving skills; ability to assess situation; evaluate options and select and act upon best solution
  • Good working knowledge of MS Office including Excel pivot tables and vlookup and PowerBi.
  • Valid driver's license and clean driver's abstract are required
  • Good interpersonal skills; strong written and verbal communication skills
What we offer
  • Opportunity to be pivotal in the growth and success of our Business.
  • Ongoing Training & Development
  • Great working environment
  • Advancement Opportunities
  • Employee Assistance Program
  • Competitive salary with monthly and yearly bonuses
About Us

Brandt is a world-leading equipment dealer, powered by iconic brands and unrivalled support. With dealerships across Canada, New Zealand and Australia, we are a global team with one shared purpose. It's our mission to enable our customer's success by providing practical and reliable equipment solutions and support. Our customers count on Brandt to keep them moving forward, and we meet that challenge with remarkable customer service and the industry-leading brand John Deere.

We are looking for a Fleet Coordinator to join the Fleet team. This position assists branches in maintaining, authorising and controlling all fleet assets. Manage vendor relationships with dealerships and suppliers. Manage all traffic citations, accidents, policies for fleet units, fuel cards and reports. Verify fleet invoice billing accuracy and work with the accounting department on payments. Prepare Purchase Orders for authorisation and payment.

If this sounds like you, apply now

Please note that we have multiple roles across our branches – for a full list please check out our website: Brandt Careers | Jobs at Brandt


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