Personal Assistant

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The Role: This pivotal role provides comprehensive administrative support to our Associate Director of Cloud and Infrastructure and General Manager of Production Services. You will be instrumental in ensuring the efficient and professional operation of the department, managing diaries, coordinating meetings, handling correspondence, and supporting key leaders in their daily routines to maintain seamless operations.

You will be an integral part of our Technology division, specifically within the Technical Infrastructure department. This team supports critical cloud and production services and collaborates closely with senior leadership to maintain a high-performing environment focused on innovation.

• Provide comprehensive administrative support to the Associate Director of Cloud and Infrastructure, General Manager of Production Services, and their Leadership Team.
• Create and process purchase orders, perform invoice reconciliations, and manage vendor invoicing.
• Prepare and compile correspondence, reports, and presentation materials.
• Organise and coordinate internal and external meetings, including minute-taking and paper distribution.
• Manage complex diaries, to-do lists, and inboxes for senior leaders.
• Oversee department Reward & Recognition budgets and manage user account access for licensed software platforms.
• Coordinate team-based events and support employee engagement programmes.
• Build and maintain strong relationships with managers across the company.

• Minimum of 3 years' personal assistant experience in a similar role supporting a Management team.
• Excellent written, interpersonal, and verbal communication skills with meticulous attention to detail.
• Proven ability to work independently and manage tight deadlines effectively.
• Extensive diary management and organisational skills, adept at handling multiple tasks.
• Competency in all Google and Microsoft Office applications, with proficiency in Google Workspace preferred.
• A proactive approach to identifying solutions and resolving internal administrative issues.
• Experience dealing confidently with senior management and all levels of the management team.
• Familiarity with financial processes, including accounts receivable.
• Highly Desirable: Knowledge of IT/cloud terminology and experience working within a large enterprise or financial services industry.

Location: Toowong, Brisbane, Queensland. Hybrid work: work from home 2 days a week with the office in Toowong.

• Hybrid Work: Work from home 2 days a week, with our office located in Toowong.
• Extra Leave: Paid personal day, volunteer day, and option to purchase additional leave.
• Development Opportunities: Access to internal programmes and online courses.
• Employee Discounts: Discounts on Budget Direct insurance products.
• Reward and Recognition: Opportunities to be recognised for high performance.
• Onsite Facilities: End-of-trip facilities and private spaces for nursing mothers.
• Get Social: Participation in social and community activities.

Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community. Our products include Car, Motorcycle, Home, Contents, Pet and Travel, delivered through Budget Direct and partnerships with ING, Qantas, Virgin Money and Coles Insurance. We're committed to fostering an inclusive and diverse workplace where everyone can succeed.

(Various) Providing secretarial and administrative support to a team of Managers and Executives.

Equal Employment Opportunity: Auto & General is committed to fostering an inclusive and diverse workplace where everyone can succeed.

Note: Recruitment agencies are kindly asked to refrain from sending unsolicited resumes. Auto & General is not responsible for any fees related to unsolicited resumes.