Administration and Client Services Coordinator

4 weeks ago

Melbourne, Victoria, Australia JLL Full time
Administration and Client Services Coordinator

Join to apply for the Administration and Client Services Coordinator role at JLL.

Overview

We're seeking a detail oriented professional to join our team as an Administration and Client Services Coordinator. In this role, you'll be the professional face of the client organisation, ensuring the seamless operation of our facilities while managing continuous improvement of Facilities Management and Business Support Services that maintain our high standards of excellence and ensure safe, compliant facilities at all times

Responsibilities
  • Oversee billing administration, verify invoices and maintain financial processes with suppliers
  • Coordinate office moves including physical relocation, equipment transfers and database management
  • Administer workplace security including visitor management, contractor verification and incident reporting
  • Maintain premises in excellent working condition through regular floor walks, minor repairs and maintenance coordination
  • Monitor and manage stationery inventory, utility rooms and communal areas
  • Demonstrate JLL core values while acting as the professional face of the client organisation
  • Support service delivery to meet or exceed Key Performance Indicators and ensure positive client satisfaction results
Qualifications

The ideal candidate is a self-motivated professional with excellent interpersonal and communication skills with demonstrated ability to manage conflict and conflicting priorities.

  • Administrative experience with proven ability to manage complex operational matters and prioritise effectively - hospitality experience also recognised
  • Professional, proactive approach to customer service with ability to interact confidently at all levels from CEO to contractors
  • Confident and energetic with ability to work independently
  • Strong adaptability to changing situations and willingness to learn new workorder IT systems
  • Proficiency in Microsoft Office products
What you can expect from us

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.

Interested candidates, please apply following the link below quoting job reference REQ439813.

Job details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Business Development and Sales
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