Administration Officer

About usHammond Care is a not-for-profit, values-based organisation that is passionate about improving the quality of life for people in need.
As one of Australia's most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs.
Hammond Care provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons' mental health.The opportunityThe Administration Officer plays a key role in supporting the administrative requirements of the Property team, ensuring efficient management of property maintenance operations, contractor coordination, compliance tracking, and reporting.
The role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities.Key Focus AreasMaintenance Administration & CoordinationContractor & Supplier AdministrationCompliance & WHS TrackingReporting & Data ManagementStakeholder Communication & SupportThis role is a permanent fulltime role based at Hammondville.What we can offer youWe care about your wellbeing at Hammond Care and as a result offer a wide range of health and lifestyle benefits including:NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)Additional leave purchase options and 14 weeks paid parental leaveFlexible working options, including hybrid arrangementsDiscounts on everyday products and servicesDiscounted healthcare memberships - access to network of fitness centres and pools for employees and familiesFree independent, confidential counselling services, wellbeing resources and webinars available through our Employee Assistance Program (EAP) for you and your family.Health & Wellbeing programmesReward & Recognition programmesReferral bonusesCareer and professional development opportunitiesDuties includeMaintenance Administration & CoordinationProvide exception reporting to the property team, in the delivery of work orders, service requests, and schedules.Maintain accurate records of maintenance requests, asset servicing schedules, and preventive maintenance programs.Assist in the coordination of urgent repairs and routine maintenance works, ensuring timely resolution.Contractor & Supplier AdministrationCoordinate external contractors and suppliers, ensuring service agreements and contracts are maintained and adhered to.Assist in the procurement process for maintenance-related goods and services, ensuring compliance with organisational procurement policies.Monitor contractor performance, tracking completion of scheduled maintenance and repairs.Compliance & WHS TrackingEnsure maintenance operations comply with relevant safety and regulatory requirements.Maintain records of compliance checks, building certifications, and safety inspections.Support WHS initiatives, ensuring risk assessments and incident reports are logged appropriately.Reporting & Data ManagementCompile and maintain maintenance reports, including asset performance, budget tracking, and service logs.Assist in preparing reports for senior management on property operations and compliance status.Support the implementation and optimisation of property maintenance software systems.Stakeholder Communication & SupportAct as the key point of contact for internal teams regarding property-related enquiries.Liaise with external stakeholders, including regulatory bodies, service providers, and facility managers.Assist in coordinating meetings, training sessions, and maintenance briefings.Who are you?Commitment to engage and align with Hammond Care's Christian Mission, Motivation and Mission in ActionMinimum of three years demonstrated experience in a busy admin roleStrong organisational and multitasking abilities, with high attention to detailExcellent communication and interpersonal skills, with the ability to engage with a wide range of stakeholdersFlexible with a "can do" attitudeProficiency in Microsoft Office Suite (Excel, Word, Outlook)Desirable Experience:Experience working in aged care, healthcare, or a not-for-profit organisationUnderstanding of asset management principles and preventive maintenance planningFamiliarity with procurement processes and contract administrationKnowledge of WHS requirements and compliance regulations in property maintenanceExperience in facilities management, property administration, or maintenance coordination highly desirableIf you are ready to make a difference with Hammond Care, Apply Now For any specific queries please contact.Pre-Employment ChecksAll short-listed applicants will be asked to consent to a criminal record check and references.Hammond Care is committed to creating an inclusive workplace that promotes and values diversity and inclusion.
We strive on creating an equal employment environment where everyone from any background can be themselves.

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