Project Coordinator

2 weeks ago

Sydney, New South Wales, Australia Build Nova Scotia Full time
The Project Coordinator will be responsible for the coordination and administration of documents related to the design and construction of public buildings for the CBRM Healthcare Redevelopment Group.
The Project Coordinator will work effectively with colleagues, management, and stakeholders, including stakeholders from other departments, industry and Nova Scotia Health.
Qualifications Bachelor's degree in a related field with one (1) year of relevant experience; or an equivalent combination of training and experience may be acceptable.
You have excellent organizational skills, strong communication and interpersonal skills, as well as the ability to work independently and maintain a high degree of professionalism.
You will possess excellent typing skills and demonstrated proficiency in a variety of computer applications, including Microsoft Word, Power Point, Excel, and MS Outlook.
Effective interpersonal and communication skills, strong organizational skills, combined with the ability to prioritize work and adhere to deadlines and coordinate a variety of different functions simultaneously, are necessary prerequisites of this position.
Sound judgement, with a high degree of personal initiative, tact and discretion are also required in this role.
Knowledge and experience working in a building design and construction work environment, including familiarity with tendering, contract administration, project scheduling, and project management terminology is considered an asset.
Familiarity with running SAP reports will be considered an asset.
Responsibilities Coordinate and provide quality checks to documents relating to contracts for the design and construction of large complex building construction projects.
This includes updating purchase orders by entering change orders into Ariba, reviewing invoicing, tracking, and filing important contract documentation.
Provide administrative support to management and project managers by checking change orders and ensuring invoices are in compliance with contract terms.
Assist in managing projects and initiatives based on portfolio needs, including managing the agenda, planning, research, budget management, implementation, control, resource scheduling and organization of a broad range of activities.
Assist senior colleagues in managing internal and external stakeholder relationships by using client systems and other established project management processes, procedures, and protocols.
Perform contract management activities by following existing procedures to support others.
Coordinate and prepare documentation, meeting minutes, communications, agendas, and reports for approval, while following up on pending issues.
Produce accurate reports for others by collecting data from a variety of sources and inputting that data into standard formats.
Support and enable others to use and benefit from existing data management systems.
Perform other related activities.
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