Program Coordinator

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Employment Type: Full-time, Fixed Term 2-year contract Remuneration: Level 7: From $110,073 + 17% superannuation plus leave loading.
Location: Kensington, NSW (Hybrid working model)This Job is based in Australia Employment Type: Full-time, Fixed Term 2-year contract Remuneration: Level 7: From $110,073 + 17% superannuation plus leave loading.
Location: Kensington, NSW (Hybrid working model)About UNSWAt UNSW, we pride ourselves on being a workplace where the best people come to do their best work.
We aspire to be Australia's global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.
The Business Optimisation Strategy (BOS)BOS is a key strategic investment for UNSW with a broad scale of impact.
BOS will deliver a new approach to service delivery by improving our processes, our data and our tools.
Most importantly, BOS is about giving time back to our staff to focus on teaching and research.
Why your role matters In 2025, BOS is finalising its foundations and preparing to mobilise, and the opportunity for a Program Coordinator has been identified to join our team to support the delivery of projects and programs across various work streams.
Key duties include managing schedules, risks and issues, maintaining program artefacts, preparing Steering Committee packs, scheduling meetings, and taking minutes.
This requires strong time management and communication skills to work effectively with internal teams and a broad range of university stakeholders to deliver outcomes on time.
About The Role This position reports to the Program Director and has no direct reports.
You will be required to undertake and have experience in the following areas of expertise: Support the Project and Program Managers to create and maintain schedules, including identifying and tracking key milestones, work breakdown structures, task dependencies and the critical path.
Support the Program Managers with risk and issue management, dependency management and budget management.
Support adherence to the program schedule by following up on task completion and escalating schedule risks to the Program Manager.
Support Business Analysts with tasks relating to the creation of business and functional requirements, as required.
Support Program Managers with the creation of materials such as status updates and Power Point packs for Committee meetings.
Proactively support Program Managers with recommending and implementing new tools and techniques to encourage team collaboration and successful program delivery.
Support Program Managers with ad hoc duties such as procurement, onboarding of new team members, scheduling meetings and team events.
Document and distribute minutes of meetings as required, ensuring important actions and decisions are documented and followed up on.
Proactively lead and manage adherence to the agreed governance framework to ensure the program is managed within a defined, consistent and proven set of rules for successful program design and implementation About You Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
Proven project/program coordination experience, with an understanding of the project/program life cycle and the development and maintenance of plans and registers.
High level of experience working with a range of computer systems and applications, including MS Office, MS Project, Altus, JIRA, Confluence.
Excellent interpersonal skills and a demonstrated stakeholder management skills with the ability to communicate effectively with a variety of internal and external stakeholders.
Ability to work both autonomously and collaboratively whilst prioritising tasks in a fast-pace and demanding environment.
Advanced written and verbal communication skills.
Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
Knowledge and understanding of business processes within a tertiary education environment and change management principles.
For further information on the role & responsibilities, please refer to the Position Description How to Apply: Submit your CV & cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) before Sunday 24 August by 11:55pm.
Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.
UNSW Benefits and Culture: People are at the core of everything we do.
We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include: Flexible Working Options (work from home, flexible hours etc)Additional 3 days leave during December festive period.
Career development opportunities Up to 50% discount on UNSW courses Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
Discounts and entitlements (retail, education, fitness passport)Job queries contact: Tai James, Talent Acquisition Consultant E: tai.james@unsw.edu.au (applications to the address cannot be accepted, please apply online)UNSW is committed to equity diversity and inclusion.
Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged.
UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Project Management Industries Higher Education and Research Services Referrals increase your chances of interviewing at UNSW by 2x Get notified about new Program Coordinator jobs in Sydney, New South Wales, Australia.
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