Contracts Administrator

Add expected salary to your profile for insights Core Staff are seeking contract administrators to assist the Project Managers with the administrative functions of projects in accordance with company management systems, Client requirements, Contractual requirements and specifications and Associated documentation.
Core Responsibilities:1.
Project Administration Prepare and manage subcontractor tender packages, negotiate contracts, and finalise agreements.- Maintain procurement schedules, labour allocation, cost codes, and payment schedules.
Assess and process subcontractor and supplier claims, ensuring compliance with contract terms.
Prepare and submit head contract progress claims, variations, extensions of time (EOTs), and RFIs.
Maintain accurate registers for claims, variations, EOTs, and RFIs.
Administer security, final accounts, and project close-out documentation.
Coordinate shop drawings, defects lists, manuals, warranties, and as-built documentation.
Liaise with authorities for permits and approvals.2.
Financial Management Analyse budgets, monitor project costs, and maintain positive cash flow.
Prepare monthly cost reports and detailed project reviews.
Identify and manage financial risks, reporting to Project Manager.3.
Safety, Environmental & Quality Compliance Apply OHSE, environmental, and quality management systems to all project scopes.
Register subcontractors in compliance platforms and maintain legislative requirements.
Support site management with compliance oversight when required.4.
Team & Communication Foster strong relationships with clients, consultants, subcontractors, and project teams.
Facilitate training and mentoring for junior staff and trainees.
Communicate openly, resolve disputes professionally, and support a collaborative team culture.5.
Continuous Improvement & Ethics Contribute to process improvements and uphold high ethical standards.
Ensure confidentiality, avoid conflicts of interest, and comply with laws and company policies.
What We're Looking For: Prior experience as a Contracts Administrator in the commercial sector Demonstrated experience working on projects between $1 million - $50 million (ideally builder side)Strong skills in contract administration, cost tracking, and monthly reporting.
Prior experience working for a Tier 2 or 3 builder within Australia Strong administration experience What's on Offer: A competitive salary package, aligned with experience and qualifications.
A supportive and experienced team committed to excellence.
Exposure to a diverse range of high-quality commercial projects.
A stable, long-term role with genuine career progression opportunities.
The chance to grow into a more senior role within a well-established company Core Staff is a leader in workplace diversity, and we encourage applications from Indigenous Australians for all roles, females for non-traditional female roles, and applicants with disabilities to apply for all of our jobs.
To take the next step in your career and secure a permanent opportunity with a respected employer, click 'Apply Now' to submit your application.
Unlock job insights Salary match Number of applicants Skills match Your application will include the following questions: Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a contracts administrator? How many years' experience do you have in the construction industry?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
What can I earn as a Contracts Administrator
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