Property Administration Assistant

2 days ago Be among the first 25 applicants Join Scouts NSW in a vital support role that helps manage and maintain our diverse property portfolio across New South Wales.
We are seeking a highly organised and detail-oriented Property Administration Assistant to support our Property Team with accurate data administration, lease coordination, and stakeholder communication.
This role is pivotal in ensuring the smooth operation and compliance of our property assets across multiple independently managed sites.
Responsibilities Internal Data & EAM System Administration Maintain accurate property records, asset registers (from acquisition through to disposal), lease data, and maintenance logs in our Enterprise Asset Management (EAM) platform Track and update maintenance schedules, compliance requirements, and asset lifecycle details Coordinate official correspondence with local councils, Crown Lands, and lessors regarding lease agreements, rates, regulatory approvals, and disputes Ensure compliance with relevant regulatory bodies and agreements Lease & Documentation Coordination Manage digital filing systems for all property-related documentation Monitor and track key dates for lease renewals, rent reviews, insurance, and compliance requirements Facility Management Coordination Support consistent facility management practices across multiple sites Ensure service standards and compliance obligations are met Internal Support & Coordination Serve as a central contact point for internal queries from volunteers and service providers Generate regular property and compliance reports for internal and external use Role Requirement3+ years' experience working with Enterprise Asset Management (EAM) software (e.g., Assetic, Technology One, IBM Maximo, Archibus, Infor EAM, or similar)Strong administrative and data management skills Exceptional attention to detail with the ability to manage competing priorities Experience liaising with local councils, landlords, and/or government bodies Clear and professional written communication, especially in formal correspondence Ability to thrive in a decentralised and collaborative work environment Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Non-profit Organizations Referrals increase your chances of interviewing at Scouts NSW by 2x Get notified about new Administrative Assistant jobs in Sydney, New South Wales, Australia.
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