Executive Assistant

2 weeks ago

Belrose, New South Wales, Australia Pandora Full time

The EA is responsible for supporting the Cluster General Manager and Leadership Team for Pandora Australia and New Zealand and to ensure the smooth day to day running of the organisation.

Key responsibilities:

  • Diary management and coordination of business appointments, including scheduling, booking of meeting rooms.
  • Process and prepare expense claims, including raising purchase orders and reconciling invoices
  • Manage travel and accommodation requirements for the leadership team as required and organise travel needs for clients/guests as required
  • Set up new employee profiles on the online booking platform
  • Meeting attendance
  • Prepare and distribute agendas and minutes of a variety of team meetings and other leadership meetings, including following up on action items.
  • Prepare and format presentations and documents
  • Organise events including workshops, executive team visits, team social gatherings
  • Organise stakeholder meetings and events
  • Organise monthly Birthday Breakfast, Pandora E-cards and gifts
  • Attend to any personal requests from the General Manager
  • Support Office Manager with Office events
  • Organise SLT workshops and off-site meetings
  • Manage all logistics including travel, accommodation and catering
  • Project support as assigned
  • Handle confidential information, maintaining the highest levels of discretion and integrity

The successful candidate

  • 3-5 years' experience in a similar role
  • High attention to detail & process improvement skills
  • Ability to collaborate cross-functionally
  • Excellent problem solving skills
  • Ability to multitask and work to tight deadlines
  • Skilled in building and maintaining positive relationships with customers and colleagues, demonstrating adaptability in interacting with individuals at all levels.

Why work with us?

Our people are an integral part of our success. Our commitment to unforgettable career progression is just the start. We offer a competitive rewards package that is second to none.

Our generous benefits package includes:

  • Office Relocation - North Sydney (August)
  • 60% off staff discount on all Pandora products
  • Hybrid working model
  • Team 'diamond days' to connect outside of the office
  • Growth opportunities and career planning
  • Subsidised comprehensive healthcare cover with BUPA
  • Novated leasing
  • LinkedIn learning
  • Generous STIP bonus
  • A day off on your birthday
  • Comprehensive individual wellness support

About Pandora

The largest jewellery company in the world, we give a voice to millions of people's loves every day. We sell three pieces of our hand-crafted jewellery every second and have the largest network in the industry, with almost 7,000 points of sale around the globe and a strong online business.

Launching in Australia in 2004, Pandora Australia New Zealand (ANZ) has since become the fourth largest market for the Danish jewellery house with 146 stores across the ANZ network, 130 employees in corporate and over 600 employees in retail.

We pursue sustainability in everything we do and have set ambitious and measurable targets across every touchpoint of our business, from sourcing through to the materials we use and the marketing of our products.

Our people

Our global workforce is made up of over 33,000 passionate people who, in 2023, helped Pandora record the highest earnings to date, led by a refreshed long-term growth strategy. The pace of our progress has created an energising, ambitious culture where we are empowered to be ourselves and equipped to deliver our very best.

As we continue to grow, we also continue to invest in our talent. We're looking for people who share our values and can help us bring our ambitions to life.

If you are looking for a new challenge and feel you have the relevant skills then don't miss out Please click apply to submit your application.

Pandora's recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status and age.

*If you require reasonable adjustments in place during your interview(s), please make us aware as soon as possible*

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