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Administration Assistant

3 months ago

Melbourne City Centre, Victoria, Australia BDO Full time

The Role:


BDO Migration Services is an incorporated immigration legal practice which specializes in all aspects of Australian immigration and nationality law for corporate and private clients.

The Migration Services team consults with publicly listed, private and government organisations spanning multiple industries and countries. We pride ourselves on our exceptional service to our clients.


The role will work closely with the Principal, the Legal and administration team to provide effective and efficient administrative support.


Duties and Responsibilities:

  • Effectively coordinates and manages the diary of the Principal.
  • Screening telephone calls, enquiries and requests, and handling them when appropriate.
  • Assists the Principal and Legal team with follow up of action items, including following external and internal meetings.
  • Coordinate and manage travel arrangements.
  • Marketing support tagging clients, maintaining client lists, bulk mail outs
  • Input timesheets and manage expense claims for the Principal.
  • Maintaining office systems, including data management
  • Preparation of conflict checks
  • Arrange meetings, including booking rooms, catering, tele/video conference facilities.
  • Provide financial administrative support, including billing.
  • Organisation of both internal and client events.

Skills/Attributes required:

  • A minimum of 3 years word processing (and digital transcription) experience (65 wpm+)
  • Experience working in a professional services and preferably legal environment
  • Able to make decisions at the appropriate level, and uses judgement to address issues.
  • Able to manage work autonomously to the relevant level, and is proactive in seeking out answers or further advice where required.
  • Adopts a professional and confidential approach.
  • Has a strong client service ethic and goes the 'extra mile' to commit to excellence, sets and achieves high standards.
  • Able to prepare own work plan and prioritise effectively, prioritising the important as well as the urgent.
  • Is able to identify high priority problems or issues, and demonstrates a sense of urgency in addressing them.
  • Communicates clearly, concisely and accurately in all verbal and written communications, using appropriate business language.

Qualifications and Experience required:

  • 3 years Administration/Paralegal/Legal Secretary/PA or EA experience within a professional services environment.
  • Word Processing at 65+ words per minute

Experience with Software programs required:

  • Advanced knowledge of Microsoft Office suite.
  • Advanced knowledge of Leap Migration Manager (ideal).

What we can offer you:

BDO offers professional development, collaborative culture, workplace flexibility, global career growth opportunities and an industry-competitive salary package.


We are committed to building your technical, advisory, leadership, and management skills, and balance work with promoting health, wellbeing, workplace giving and social activities.

At BDO, we want you to enjoy what you do and the community of colleagues and clients you work with.

As a firm, we embrace an inclusive culture and value the difference and unique perspective of every individual. We are proud to be named an Inclusive Employer for by Diversity Council Australia (DCA).

IDEAS | PEOPLE | TRUST

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