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Admin / Secretarial / Office Support

3 months ago

Perth, Western Australia Hybrid Systems Australia Full time

Admin / Secretarial / Office Support

  • Administration
  • Perth
  • Permanent / Full Time
13/2/202- Be part of exceptional growth

  • Fulltime Perthbased opportunity
  • Innovative organisation with interesting project exposure

The Company
Hybrid Systems Australia is one of the fastest growing and most trusted renewable energy partners in Australia. We specialise in grid-connected and off-grid renewable energy systems.


With the support of our industry's brightest minds, we have risen to become a market leader that delivers end-to-end renewable energy solutions to the mining industry, utilities and commercial clients across WA and the Northern Territory.


We pride ourselves on being dynamic, progressive and responsive, and we're proud to deliver power generation solutions that tread lightly and minimise emissions.

At Hybrid Systems Australia, we know the energy transition has already begun. If you're looking for an impactful career, then join us on the journey to a cleaner, greener future today.

  • Hybrid Systems Australia is a proud subsidiary of the Pacific Energy group, an Australianowned market leader in the end toend delivery of sustainable power generation solutions._

The Role


As a Document Controller with Hybrid Systems Australia you will be working with the Project Manager in the Major Projects Division providing document control and administrative tasks.


Key Responsibilities:

  • Collaborate with the Project Managers and the Major Project Division, providing document control tasks
  • Receival and distribution of client documentation to correct entities, ensuring correct version is issued
  • Managing and generating internal document templates ensuring accessibility to all users
  • Preparing document packs for clients and internal project stakeholders
  • Offer support to bid and tendering processes
  • Administrative functions including; data entry, record keeping, and internal reporting
  • Accountability for the company AS3000 compliance, Business Document control, QA
  • Ensuring compliance with Hybrid Systems HSEQ, policies and procedures
  • Foster a workforce culture of excellence, innovation, honesty, and teamwork

About You

  • Prior experience as a Document Controller in the Energy, Mining, & Resources sector preferred
  • Excellent computer skills, proficient in MS Office, Aconex (or similar)
  • Strong communicator and have expert knowledge of document control processes
  • Understands priorities and ensures work is completed on time to a safe and satisfactory level
  • Understanding of QA and OHSE requirements

Additional benefits include:

  • Salary continuance insurance
  • Employee Assistance Program (EAP), accessible to all employees and their families
- retention bonus scheme
- additional paid days off exceeding annual leave

  • Employee Referral Program

We are an Equal Opportunity Employer
At Hybrid Systems Australia, we celebrate the richness and depth that diversity brings. We know that it's good for our people, our customers and the solutions that we bring to the table. That's why we strongly encourage people from all backgrounds, ages, cultures, abilities, sexual orientations and gender identities to apply.

We're always learning, so please let us know what adjustments we can make to our recruiting processes to better support you.