Coordinator, Academic Advising
1 week ago
About the Role
Join our team as the Coordinator, Academic Advising, and play a crucial role in aligning operational, technical, and systems capabilities to ensure the smooth delivery of the University's Academic Advising program, a key part of our Student Life strategy.In this role, you will collaborate with colleagues across various service areas and academic divisions, coordinating and preparing large-scale program outputs such as scheduled Academic Advising appointments and ensuring effective communication to staff and students each semester. You will support internal progress reporting to senior executives and promote program awareness and engagement initiatives.
Your responsibilities will include:
Coordinating, developing, and delivering annual planning cycles across departments, and Academic Divisions for timely and effective Academic Advising delivery. Liaising with colleagues in OneCRM, StudentOne, and Timetrade to align and prioritise university-wide systems, business processes, and administration for the Academic Advising Program. Coordinating accurate documentation and maintenance of core business processes and logic maps, building and maintaining a central repository with internal stakeholders to support effective advising and mentoring administration.Occasional work out-of-ordinary hours may be required during peak periods.
Who we are looking for
To succeed in this role, you'll need excellent people coordination and collaborative skills, and strong program coordination abilities, all while maintaining a commitment to enhancing the student experience. You'll have experience planning, delivering, and evaluating services or programs for a diverse range of students and stakeholders. Strong problem-solving skills, creativity, and the ability to work collaboratively with teams are essential. Your innovative approach and proactive initiative will drive continuous improvement and new ideas. Your excellent oral and written communication skills will help you connect with diverse student, stakeholder, and client groups. Additionally, your ability to work effectively within and across teams using collaborative methodologies will be key to your success.
You will also have:
Degree or extensive experience in business analysis and process design. Experience with multiple, complex large data-sets in a deadline-driven program delivery context. Ability to prioritise requirements, assess project scope and solution viability, and escalate issues based on scale and impact. Experience preparing informal progress updates and formal reports for senior management. Results-focused with adaptive reasoning, sound judgment, critical thinking, and the ability to identify trends and issues for exceptional service delivery.For further information regarding responsibilities and requirements please refer to the attached PD.
Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
What we offer you
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page
The University of Melbourne
We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
-
Coordinator, Academic Engagement
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role : We're seeking a dynamic Coordinator of Academic Engagement to join our team at Archives and Special Collections (ASC). In this new role, you'll be the bridge between our rare and significant collections and the university's curriculum, collaborating closely with faculty and students to enhance their educational experience. You'll lead...
-
Graduate Researcher Academic Associate
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The School of Mathematics and Statistics is looking for a Graduate Research Academic Associates (GRAA) in mathematics and/or statistics to join the Mathematics and Statistics Learning Centre (MSLC). Reporting to the GRAA Coordinator and/or Academic Manager, you will deliver small group classes, support online assessment systems, assist in...
-
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role Join our team as a Peer Assisted Study Sessions (PASS) Learning Adviser In this new role, you'll spearhead our university-wide peer-learning program at the University of Melbourne. Based in the Scholarly Development (Student Learning and Academic Skills) team, your mission is to boost students' academic progress and foster a strong sense of...
-
Academic Programs Officer
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The Academic Programs Officer, reporting to the Graduate and Custom Programs Coordinator, provides administrative support for award and non-award programs within the Melbourne Medical School's Department of Medical Education. The role involves managing course-related processes for prospective and current students, supporting key lifecycle...
-
Parkville, Victoria, Australia Peter Mac Full timeAt Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to...
-
Parkville, Victoria, Australia Peter Mac Full timeAt Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to...
-
Subject Coordinator, Gender Studies
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The School of Culture and Communication (SCC) seeks to appoint fixed-term Subject Coordinators to coordinate and teach the following subjects as a temporary replacement for the substantive coordinators: Sex, Gender and Culture (GEND10001) Gender in Cross-Cultural Perspective (GEND40003) Trans Studies: Cultures and Communities (GEND30007) ...
-
Subject Coordinator in Cultural Studies
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The School of Culture and Communication (SCC) is inviting applications for a Subject Coordinator in the Cultural Studies program. In this role, you will oversee and teach the Global Cultures (CULS30006) offering, stepping in as a temporary replacement for the substantive coordinator. As a teaching specialist, you will be responsible for...
-
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role s We are excited to introduce the new university-wide Peer Assisted Study Sessions (PASS) program at the University of Melbourne. As the PASS Program Coordinator, you will lead the planning, administration, coordination, and evaluation of this innovative program. Your role will be based in the Scholarly Development (Student Learning and...
-
University Secretary
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeJob no:Location:ParkvilleRole type:Full time; Fixed-termDepartment/School:ChancellerySalary:Executive Salary We acknowledge the Traditional Owners of the land on which we work, and pay our respects to the Elders, past and present._- _University Secretary- University governance - impactful leadership role:Influence and advise senior stakeholders and leaders:-...
-
Subject Coordinator in Cultural Studies
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeJob no:Location:ParkvilleRole type:Part-time FTE); Fixed-term (08/07/2024 to 13/12/2024)Faculty:ArtsDepartment/School:School of Culture and CommunicationSalary:Level A.8 - $113,262 p.a. (pro rata) plus 17% super- Contribute to the ongoing excellence of the Cultural Studies program within the School of Culture and Communication:Salary packaging, subsidised...
-
Coordinator, CPD
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the RoleThe Coordinator Continuing Professional Development (CPD) and International Engagement at the Melbourne Dental School (MDS) manages administrative support for both CPD and international engagement activities, reporting to the Manager, International Engagement. This role involves collaborating with the CPD Coordinator, Academic Lead for CPD, and...
-
Freedom of Information Adviser
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeJob no:Location:ParkvilleRole type:Part-time 0.6 FTE; Fixed-term for 7 monthsDepartment/School:Legal & RiskSalary:UOM 8 - $110, ,829 p.a. plus 17% super Provide expert FOI advice across the University of Melbourne while promoting continuous improvement and fostering strong stakeholder relationships. A great opportunity to work for a worldclass education...
-
Subject Coordinator in Journalism
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeJob no:Location:ParkvilleRole type:Part-time (0.7 FTE); Fixed-term - 03/06/2024 to 23/08/2024Faculty:ArtsDepartment/School:Culture and CommunicationSalary:Level A.8 - $108,906 p.a. plus 17% super (pro rata)- Contribute to the ongoing excellence of the Journalism program within the School of Culture and Communication:Salary packaging, subsidised health and...
-
Communications Coordinator
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role As a Communications Coordinator specializing in Science, you'll play a vital role in steering strategic communications and engaging stakeholders within the Faculty of Science and the wider university. Your main tasks will involve planning, creating, and executing diverse communication initiatives to promote the Faculty of Science's...
-
Subject Coordinator in Indigenous Studies
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The School of Culture and Communication (SCC) seeks to appoint fixed-term Subject Coordinators to teach and manage the following subjects: Indigenous People & Ecological Collapse (INDG20002) Indigenous Cultures and Knowledges (UNIB20022) Aboriginal Women: Activism & Leadership (INDG20003) Reporting to the Head of Program, these roles...
-
Associate Director, Advancement Strategic
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeJob no:Location:ParkvilleRole type:Full-time; ContinuingDepartment:AdvancementSalary:UOM 10 $138,378 p.a. plus 17% super Leadership role / diverse projects / partner with worldclass researchers / passionate team Shape complex ideas and opportunities into business cases in partnership with academic and fundraising leads- $138,378, 17% super, benefits and a...
-
Lecturer In Arabic Studies
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role Join us as a Lecturer in Arabic Studies at the Asia Institute and become part of a vibrant academic community dedicated to excellence in teaching and research. You will play a crucial role in delivering a range of courses within the Arabic Studies program, engaging students with the Arabic language and the rich tapestry of Arab culture,...
-
Clinical Trial Coordinator
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The position involves coordinating and managing three clinical trials led by the Department of Psychiatry at Austin Hospital, focusing on therapies for Debilitating Symptom Complexes Attributed to Ticks, psychogenic non-epileptic seizures, and functional neurological disorders. Reporting to Chief Investigator Professor Richard Kanaan, the...
-
Clinical Trial Coordinator
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role The Clinical Trial Coordinator at the Department of Surgery, Royal Melbourne Hospital, will support the administration and management of the ANZUP-led GenI-AIRSPACE trial within the Prostate Cancer Research Group. This role involves liaising with trial team members, ensuring trial set-up, monitoring, data accuracy, and regulatory...
