![XL Catlin](https://media.trabajo.org/img/noimg.jpg)
Workplace Assistant
2 weeks ago
Flexible Work Eligible:
None
DISCOVER your opportunity
Workplace Assistant
Melbourne, Australia
The primary purpose of the Workplace Assistant role is to facilitate the smooth running of the front desk, meeting rooms, kitchen and overall office, whilst also providing Administrative support as required.
The AXA XL Administrative team collaborate to offer accurate and effective administrative support to the Workplace Manager across a wide range of varying tasks, whilst also providing assistance to Senior staff as directed.
DISCOVER
your opportunity
What will your essential responsibilities include?
-
Front desk: Act as the face of the business, welcoming and hosting guests, accepting and distributing deliveries.
-
Phones: Take and direct calls on the main business phone lines.
-
Security assistance: Manage and issue security passes for staff and visitors, and ensure external parties are signed in and inducted.
-
Meeting rooms: manage bookings, maintain cleanliness and facilities of all meeting rooms, troubleshoot IT/Video Conferencing issues, coordinate meeting catering.
-
Kitchen: 'set up' on a daily basis, unpack deliveries, clean work surfaces, ensure the kitchen is clean and presentable.
-
Ordering: process weekly orders including (but not limited to) stationery and groceries.
-
General administration: Assist with administrative functions including word processes, data entry, filing, record keeping, photocopy, binding. Coordinate internal processes including (but not limited to) mail collection/distribution, coordinate 'staff whereabouts', phone list documentation, courier bookings, print orders.
-
Administration support:Assist the Workplace Manager and other team members, when required. Provide ad hoc project support as required, which may include events, marketing, finance, travel projects.
-
Leadership support: Provide adhoc administrative support to members of the Australian Leadership Team.
-
Event support:Provide support in coordinating internal and external events, including liaising with suppliers, when required.
-
Human resources support: Assist in the onboarding and offboarding of staff including preparing work stations and assisting with equipment set-up.
-
Finance support: Assist with processing expense claims.
-
Relationship management: assist with booking/briefing key suppliers including (but not limited to) plumbers, cleaners, building management and other general maintenance suppliers.
-
Health and Safety: Assist with WHS, First Aid and Fire Safety processes and equipment maintenance.
SHARE your talent
SHARE your talent
We're looking for someone who has these abilities and skills:
- Basic knowledge of MS suite including Word, Excel and Outlook
- No experience required, however 1 years' working experience in frontdesk / office environment highly regarded
- Excellent communication & customer service skills
- Well presented, positive, friendly & professional
- Ability to multitask, prioritise & adapt to changes
- Strong organisational & time management skills
- Proactive and willing to learn & take on new challenges
- Must have permanent working rights for Australia
FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.
How? By combining a strong and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.
Diversity & Inclusion
We know that a diverse workforce and inclusive culture enable business growth and are critical to our success.
That's why we have made a strategic commitment to attracting and retaining the most diverse workforce possible, while creating a strong, inclusive culture where everyone is welcome and can contribute and reach their highest potential.
- Named to the Diversity Best Practices Index 2017, 201
- Signatory to the CEO Action for Diversity
- Signatory to the UK Women in Finance Charter
- Twelve Colleague Resource Groups around the Globe
- Robust support for Flexible Working Arrangements
- Enhanced family friendly leave benefits
AXA XL is an Equal Opportunity Employer.
Location:
AU-VIC-Melbourne
Work Locations:
AU VIC Melbourne 500 Collins St 500 Collins St, Part of Level 19 Melbourne 3000
Job Field:
Underwriting
Schedule:
Full-time
Job Type:
Standard
-
Workplace Assistant
2 weeks ago
Melbourne, Victoria, Australia WSP Australia Full timeThe Opportunity:We are seeking a Workplace Assistant / Facilities Coordinator to ensure an enhanced service across all areas of our Melbourne Field Services Hub. As a member of our small but valued Workplace Team, you will provide a mature, composed and professional service to both internal staff and our valued clients.The purpose of the Field Services Hub...
-
Executive Assistant
2 weeks ago
Melbourne City Centre, Victoria, Australia Workplace Injury Commission Full timeWorkplace Injury Commission (WIC)Melbourne$ 102,552 per annum (plus super) + excellent mentoring and support Play a key role in helping injured Victorians find a way forward Enjoy rewarding work, a respectful culture, and the support you need to thrive Competitive remuneration, flexibility, and incredible benefitsThe impact you'll have:At the Workplace...
-
Executive Assistant
2 weeks ago
Melbourne City Centre, Victoria, Australia Workplace Injury Commission Full timeWorkplace Injury Commission (WIC)Melbourne$ 102,552 per annum (plus super) + excellent mentoring and support Play a key role in helping injured Victorians find a way forward Enjoy rewarding work, a respectful culture, and the support you need to thrive Competitive remuneration, flexibility, and incredible benefitsThe impact you'll have:At the Workplace...
-
Workplace Coordinator
2 weeks ago
Melbourne, Victoria, Australia REA Group Full timeMeet plenty of people within our amazing REA community Deliver great customer service and support to all REA employees 12-month fixed term role based onsite in the Melbourne OfficeWe're REAREA Groupis not your average digital business. From humble beginnings in a garage in Melbourne's east in 1995, we have grown into a leading global digital business,...
-
Workplace Coordinator
2 weeks ago
Melbourne, Victoria, Australia REA Group Full timeMeet plenty of people within our amazing REA community Deliver great customer service and support to all REA employees 12-month fixed term role based onsite in the Melbourne OfficeWe're REAREA Groupis not your average digital business. From humble beginnings in a garage in Melbourne's east in 1995, we have grown into a leading global digital business,...
-
Workplace Receptionist
2 weeks ago
Melbourne, Victoria, Australia REA Group Full timeMeet plenty of people within our amazing REA community Deliver great customer service and support to employees and visitors Permanent role based in the Melbourne office, Monday - FridayWe're REAREA Groupis not your average digital business. From humble beginnings in a garage in Melbourne's east in 1995, we have grown into a leading global digital business,...
-
Workplace Support
2 weeks ago
Melbourne, Victoria, Australia Colliers Full timeJob DescriptionColliers Workplace Management Services seeks an exceptional candidate to join our team, whose intrinsic purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.As a member of Workplace Support, you will be at the heart of the action in our client's...
-
Workplace Support
2 weeks ago
Melbourne, Victoria, Australia MPC Moving Picture Company Full timeCompany Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people, and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. At Colliers...
-
Workplace Relations
2 weeks ago
Melbourne, Victoria, Australia HWL Ebsworth Full timeWorkplace Relations & Safety – Solicitor 01 February 2024 SYDNEY | FULL TIME Highly regarded, reputable Safety & Employment Practice Clear and transparent path to progression Flexible working arrangements About us HWL Ebsworth is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in...
-
Melbourne, Victoria, Australia Easygo Full timeAre you a detail-oriented and highly organised Office Assistant who thrives in a fast-paced and dynamic environment? If so, we want you to join our team as a Workplace Experience CoordinatorOur Story:What you will do:As the Workplace Experience Coordinator here at Easygo you will be our go-to person for all things office related and will be one of the most...
-
Workplace Experience
2 weeks ago
Melbourne, Victoria, Australia Kingfisher Recruitment Full timeMelbourne - PermanentWorkplace Experience & Events Expert ANZ:Manage new Melbourne office for leading international corporate Opportunity to take the lead on company events ANZ wide Values driven organisation with exceptional benefits packageThe CompanyOur client is one of the world's leading insurance providers, listed on the stock exchange and operating on...
-
Workplace Services Officer
2 weeks ago
Melbourne, Victoria, Australia face2face Recruitment Full timeface2face Reference No #579620:- 6 Month ContractPossible Extension:- Collins Street, Melbourne:- **$35 per hour plus SuperDescription:As a Workplace Services Officer, you'll manage timeframes, provide assistance and advice to a range of stakeholders to support the delivery of outstanding service in effective building and workplace operations.You will...
-
Workplace Health
2 weeks ago
Melbourne, Victoria, Australia Public Sector People Full timeWork Health & Safety | Local Government ASAP Start End of July 202 Band 6 hourly rateAre you an experienced Work Health & Safety (WHS) professional looking for a challenging and rewarding opportunity? We have an exciting position available for a WHS Partner to join a prominent council based in Melbourne's eastern suburbs. This is a contract position until...
-
Legal Assistant, Workplace Relations
2 weeks ago
Melbourne, Victoria, Australia Lander & Rogers Full timeAbout this role Award winning Australian private practice A firm with a strong reputation for having an authentic and inclusive culture Flexibility to balance working from home and the officeAbout the CompanyLander & Rogers is a leading independent law firm, with offices in Melbourne, Sydney and Brisbane and global reach.Our focus is on innovating the client...
-
Workplace Manager
2 weeks ago
Melbourne, Victoria, Australia JLL Full timeJLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...
-
Legal Assistant- Workplace Relations
2 weeks ago
Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full timeFantastic opportunity with a top-tier national law firm supporting a personable and mentoring Partner.Great Melbourne CBD locationThe Firm A top-tier national law firm whose clients are at the forefront of their work and achieving the best possible results.They also have a genuine commitment to enabling their staff to achieve their potential.The Role This is...
-
Workplace Relations Consultant
2 weeks ago
Melbourne, Victoria, Australia Transurban Full timeWorking at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create city-sized solutions—building and operating safer, smarter, and more sustainable roads—to solve pressing transport challenges.About the roleWe're seeking a Workplace Relations Consultant to provide tactical support and...
-
workplace health
2 weeks ago
Melbourne, Victoria, Australia Holding Redlich Full time23rd April, Join Our Workplace Relations and Safety TeamOur thriving Workplace Relations and Safety team has recently been joined by one of the industry's leading health and safety lawyers, Jane Hall. Jane's extensive experience will add to the depth of our existing team of more than 20 safety lawyers in Victoria, the Australian Capital Territory, New South...
-
Workplace Coordinator
2 weeks ago
Melbourne, Victoria, Australia JLL Full timeJLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...
-
Workplace Experience Coordinator
2 weeks ago
Melbourne, Victoria, Australia Australian Energy Market Operator Full timeWorkplace Experience Coordinator AEMO at the Heart of Energy AEMO is Australia's independent energy system and market operator and system planner. AEMO's purpose is to ensure safe, reliable and affordable energy today, and enable the energy transition for the benefit of all Australians. Australian governments are now committed to a net zero economy for...