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Administration/ Reception Assistant
2 weeks ago
Administration assistant responsibilities include some of the following:
- Good customer service
- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- Assist and educate visitors about social distancing and hand hygiene
- Answering screening and forwarding incoming phone calls
- Receiving and sorting daily mail
We are seeking an Administration assistant to manage and greet visitors on a daily basis and to perform a variety of administrative, reception and clerical tasks.
To be successful in this position you should have a pleasant personality as this is also a customer service role.
Ultimately the duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities:
- Greet and welcome guests as soon as they arrive at the facility
- Assist all visitors with COVID screening
- Direct visitors to the appropriate person
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access to reception and via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- manage Capital guardian
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Requirements
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Handson experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organisational skills
- Multitasking and timemanagement skills, with the ability to prioritise tasks
- Customer service attitude
Job Types:
Part-time, Permanent
Part-time hours: 35 per week
Salary:
From $24.00 per hour
Schedule:
- Day shift
- Monday to Friday
COVID-19 considerations:
All visitors are screened on arrival.
Work Location:
One location
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