Officer Manager/pa

1 week ago

South Yarra, Victoria, Australia Mayday Recruitment Full time
Fast paced varied role

  • Attractive Salary and additional paid leave options
  • Work for a company where their culture are one of their greatest assets


MAYDAY Recruitment is currently recruiting a highly responsible, proactive and adaptable Officer Manager/Personal Assistant to join a family owned commercial construction business specialising in new build, refurbishment, remedial and workplace fit-out.


You will provide exceptional organisational and administrative support to the joint State Managers and the wider team in conjunction with general office management and administrative duties to ensure the smooth running of operations of the State office.


What's in it for you?

  • Great opportunity for an experienced Office Manager/PA to step into a new role and provide exceptional support to the joint State Managers
  • Supportive family owned business who has been recognised as an Employer of Choice by the Australian Business Awards
  • Fast paced and varied role
  • Work for a company where their people are more than just a number and their culture, based on family values, are one of their greatest assets.
  • Additional paid leave options
  • Annual allowance to spend on your health and fitness goals
  • Access to personal and financial counselling services
  • Discounted health insurance rates with top industry providers
  • A free executive gym membership
  • An employee discount and wellness platform
  • Up to $110,000 annual package depending on experience
  • Full time permanent position, Monday-Friday
  • Based in a beautiful office in South Yarra

What will you be doing?
Undertake reception duties and organise office administration operations to ensure smooth running of the office on a day-to-day basis:

  • Meeting and greeting all visitors, distributing incoming mail, deliveries, ordering couriers, post outgoing mail, office and facilities management duties, including screening and announcing calls, general typing, filing, archiving, maintaining office supplies and record keeping.
  • Arrange interstate flights and accommodation for the Melbourne team as required.
  • Order, maintain, allocate and perform regular stock takes for office stationery, kitchen and cleaning supplies, company clothing and PPE.
  • Arrange internal and external meetings as required, including breakfasts, luncheons, dinners, morning teas and coffees.
  • Provide administration assistance to the wider team, e.g. arrange meetings and refreshments, typing, and presentation work.
Support the joint State Managers daily to ensure their day is well-planned and runs smoothly:

  • High level diary management, reconciliation of expenses, liaising with various stakeholders and updating contacts in Salesforce.
  • Arrange interstate flights and accommodation for the State Managers as required.
  • Answering calls, screening calls and forwarding phone messages.
  • Provide support with submissions, marketing materials, events.
  • Assisting HR with onboarding new staff, inductions and making sure they are set up with all their tools, equipment, PPE, security passes.
  • Coordinate staff training and, audit and monitor training records to ensure all staff training remains up to date.
  • Provide event and marketing coordination at internal and external events.
  • Excellent organisational skills and prioritisation skills
  • 5 years+ experience in a similar role, preferably in the construction industry but not essential.
  • High level accuracy and attention to detail regarding all written documentation and presentations, including proofreading capabilities & diary management
  • Advanced English written and verbal communication skills
  • Marketing knowledge to assist in strengthening and promoting the company's brand at the highest level
  • Advanced level in the full Microsoft Office suite
  • Advanced level of time management and followup skills
  • Proactive ability to see where improvements to tasks are necessary and take initiative to problem solve
  • Advanced production skills including operation of colour printers and cutting tools
  • Qualifications in Business Administration highly regarded

  • Receptionist / Pa

    1 week ago

    South Yarra, Victoria, Australia Brook Recruitment Pty Full time

    Enthusiastic and vibrant team culture with high retention Prime location off Chapel Street Exposure to all aspects of a luxury Property businessAbout the companyAn exciting opportunity to join a high-end, boutique Real Estate company that looks at Real Estate differently. The founder grew up in a property development family; his passion and experience drives...

  • Office Manager

    1 week ago

    South Yarra, Victoria, Australia Amida Recruitment Full time

    Established progressive upper mid-tier national construction company New offices, highly professional environment, brilliant company culture Office located beside public transport 70% office management 30% EA work Established progressive upper midtier national construction company New offices, highly professional environment, brilliant company culture...

  • Community Engagement Manager

    1 week ago

    South Yarra, Victoria, Australia Melbourne Girls Grammar Full time

    We seek a highly professional, collaborative, and energetic Community Engagement Manager to join the Melbourne Girls Grammar Marketing and Community Engagement team. This position reports to the Executive Director Marketing and Community Engagement and works collaboratively to identify and cultivate strong ties between our broader community and the...

  • Administration Assistant

    1 week ago

    Wantirna South, Victoria, Australia St Mary's College for the Deaf Full time

    Home Job Info Education Support EmployeeRole Description/CriteriaThe Administrative Assistant (PA) provides personal assistance to the Principal, providing secretarial support and diary management. The Administrative Assistant (PA) is also responsible for ensuring the efficient management of the reception and general administration duties.The duties and...

  • Office Coordinator

    1 week ago

    South Yarra, Victoria, Australia Gough Recruitment Full time

    Administration and Support Inner South East Melbourne- $70k + superOur client is currently at the forefront of luxurious apartment builds and new hotels within Melbourne and nationally. As one of Melbourne's leading property developers, you will be exposed to the upper echelon of the development world. The role manages all national offices and ensures stock...

  • Office Coordinator

    1 week ago

    South Yarra, Victoria, Australia Schnitz Full time

    We've done it again We've promoted our wonderful Office Coordinator, leaving us with some pretty big shoes to fill. With both of our last two Office Coordinators being promoted within the business, we're looking for the perfect all-rounder to join our South Yarra Support Office. If you enjoy real wins, hustle and bloody good chips - this opportunity could be...

  • Philanthropy Officer

    1 week ago

    South Yarra, Victoria, Australia Melbourne Grammar School Full time

    Philanthropy Officer Melbourne Grammar School has an exciting opportunity for a Philanthropy Officer to join and work collaboratively with the Community Relations team and Senior Leadership within the School. The Philanthropy Officer will work directly with members of our community to develop meaningful relationships that result in philanthropic donations to...

  • Office Admin/ Assistant

    1 week ago

    South Yarra, Victoria, Australia Brook Recruitment Pty Full time

    Enthusiastic and vibrant team culture with high retention Prime office locations off Chapel Street and in Brighton Exposure to all aspects of a luxury Property businessUtilise your proactive hands-on nature in an Office Coordination role in a growing boutique Real Estate company.About the company***An exciting opportunity to join a high-end, boutique Real...

  • Access & Control Systems Officer

    1 week ago

    South Yarra, Victoria, Australia Melbourne Grammar School Full time

    Access & Control Systems Officer Melbourne Grammar School has an exciting opportunity for an Access & Control Systems Officer to join our expanding team. The Access & Control Officer is engaged to support the Property team carrying out scheduled preventative and reactive maintenance work to the School's building fabric, services and infrastructure. The...

  • Administration Officer

    1 week ago

    Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6603 Employment Type Part Time Ongoing Entity Monash Health Department Monash Women's Location Monash Medical Centre Clayton Position SummaryEmbark on a rewarding career and be part of a team where your dedication makes a difference in people's lives.About the RoleJoin our team as an Administration clerk on a part time ongoing basis to work...

  • Design Manager

    1 week ago

    South Yarra, Victoria, Australia Schnitz Full time

    Job no: EH7MBCategory: Support Office, Design ManagerHere at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel.From our stores to our Support Office to our Franchise Partners, we live and breathe our values of quality, compassion, integrity, and family. And it's our love for making people happy that...

  • Front Office Manager

    1 week ago

    South Yarra, Victoria, Australia VIC Full time

    Founded in 2010, we're an independently owned and operated lifestyle brand with 12 hotels & 14 restaurants across Hong Kong, Australia, and Indonesia. Over the years we've grown exponentially, both in size and confidence. But our attitude towards our guests and our passion for what Ovolo stands for remains as strong as ever. We've never been afraid to be...

  • Business Development Manager

    1 week ago

    South Yarra, Victoria, Australia Schnitz Full time

    Here at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel. From our stores to our support office and our franchisees, we live and breathe our values of quality, compassion, integrity, and family. And it's our love for making people happy that brings us all together and makes our dedicated, passionate...

  • Accounts Payable Officer

    1 week ago

    South Yarra, Victoria, Australia Melbourne Grammar School Full time

    Accounts Payable OfficerMelbourne Grammar School has an opportunity for an Accounts Payable Officer to continue developing their experience and existing knowledge within a supportive environment. This position calls for exceptional attention to detail and accuracy, a strong focus on customer service and the ability to work with large volumes of...

  • Practice Manager

    1 week ago

    South Yarra, Victoria, Australia Lex Medicus Full time

    Company Description: The purpose of the Practice Manager is to ensure the highest level of customer service at Lex Medicus clinics and service to our medical experts. Reporting to the National Operations Manager, the Practice Manager is the front line of customer and expert interaction, responsible for ensuring the smooth daily running of medicolegal...

  • Practice Manager

    1 week ago

    South Yarra, Victoria, Australia MedHealth Full time

    Company Description The purpose of the Practice Manager is to ensure the highest level of customer service at Lex Medicus clinics and service to our medical experts. Reporting to the National Operations Manager, the Practice Manager is the front line of customer and expert interaction, responsible for ensuring the smooth daily running of medico-legal...

  • Business Development Manager

    1 week ago

    South Yarra, Victoria, Australia SCHNITZ Full time

    Here at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel.From our stores to our support office and our franchisees, we live and breathe our values of quality, compassion, integrity, and family. And it's our love for making people happy that brings us all together and makes our dedicated, passionate...

  • Practice Manager

    1 week ago

    South Yarra, Victoria, Australia Lex Medicus Full time

    Job DescriptionRESPONSIBILITIESCLINIC MANAGEMENTManage the day to day functioning of reception and the clinic rooms;Prepare and ensure appropriate rostering of reception staff;Ensure that all clinic rooms are appropriately stocked and prepared for expert use;Support the needs of the experts working on site and off site to enhance their experience;Manage...

  • Duty Manager

    1 week ago

    South Yarra, Victoria, Australia Ovolo Group Full time

    Founded in 2010, we're an independently owned and operated lifestyle brand with 12 hotels & 14 restaurants across Hong Kong, Australia, and Indonesia. Over the years we've grown exponentially, both in size and confidence. But our attitude towards our guests and our passion for what Ovolo stands for remains as strong as ever. We've never been afraid to be...

  • Client Services Officer

    1 week ago

    South Yarra, Victoria, Australia Lifecare Full time

    About the roleLifecare Prahran Sports Medicine is seeking a friendly Client Services Officer (Receptionist) to join our dedicated team and positively contribute to the exceptional care of our patients. This is a casual role working 10-12 hours plus per week to support our Allied Health team in the Prahran clinic.You will be answering and addressing incoming...