Administrative Support

2 weeks ago

Melbourne, Victoria, Australia Education Full time

Location:
Melbourne | Southern Metropolitan

Job type:
Full time / From 24/04/2023

Organisation:
Education

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

SC1 Demonstrated experience and skills in coordinating an administrative support function.

SC2 Demonstrated high level oral and written communication skills.

SC3 Possess the technical knowledge and expertise relevant to the position.

SC4 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC5 Demonstrated commitment to professional learning and growth for both self and others.

Role:

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.

This may include the supervision and coordination of other education support class staff within the work area or educational program.

Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.

Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.


Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.

Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.


Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.

The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.


Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.

Routine technical support in libraries, science and information technology laboratories would be typical examples.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

The Sub School Administrator position is an integral support role within the Senior School, supporting the Assistant Principal and Student Engagement Leaders (Coordinators) for the Year 10 cohort of over 350 students

Responsiblities to include

  • Assist with the daytoday management and operation of the year level.
  • Provide administration support to the Assistant Principal and team leaders.
  • Provide administration support within the year level including but not limited to;
- preparation of student resources
- classroom signage
- emergency management
- suspensions
- class lists
- surveys
- exams
- attendance
- end of year roll over
- collation of newsletter editorial

  • Customer Service;
  • Welcome staff/students/visitors, answer questions, provide directions, answer a multiline switchboard quickly, direct calls or take messages relaying them to their destination without delay, and perform assigned tasks in a timely manner.
  • Work with the general reception to ensure staff have access to;
  • Photocopiers and associated supplies
  • Recycling bins
  • Stationary
  • Assist attendance officer with monitoring student attendance, including entry of late arrivals, early departures and entering absences
  • Attend meetings where required
  • Create and produce various communication documents, notices and electronic information for the College Community within the subschool.
  • Manage, organise, and update relevant information for College publicity; handbooks, web pages, notices, social media, Compass and physical displays etc.
  • Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
  • Work as a team to ensure Student Services is an effective and informative hub
  • Train and support teaching and nonteaching staff in the implementation of Compass.
  • Work with the Administration Manager to revi

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