Infrastructure Services Coordinator

2 weeks ago

Newcastle, New South Wales, Australia PeopleFusion Recruitment Specialists Full time

Contract Type:

  • Permanent Recruitment
  • Location:
  • Newcastle
  • Specialisation:
  • Business Support
  • Reference:

Contact Name:

  • Olivia Evans
  • Job Published:


November 17, :31
  • Coordinate facility maintenance for a world class medical research facility
  • Opportunity to work within a closeknit collaborative team
  • Enjoy variety in your role and a RDO per month
Are you seeking a role where no two days will look the same? Coordinate the facilities maintenance for the smartest building in the region

About the company


As one of Australia's largest independent health and medical research institutions, HMRI brings together researchers, healthcare professionals, policymakers, industry and the community to address health issues to deliver on its purpose to improve the health and wellbeing of our community.


As they celebrate 25 years of impact, HMRI is actively preparing for a future of growth, establishing themselves as a renowned institution known for ground breaking discoveries and future focused, state-of-the-art clinical research.


About the Opportunity
This is a great opportunity to utilise your strong administration and coordination skills alongside your facilities management background.

Reporting to the Head of Infrastructure, in this role you will provide high-quality and efficient facilities management services for HMRI's world-class facilities.

This position is responsible for coordinating building maintenance, managing contracts, contractor management, management of the online Facility Management System, support for event set
- up as well as being the go-to for all facilities related ad hoc tasks

This is a fantastic opportunity if you love a practical, on-your-feet role mixed with administration.

You will likely have a systems background, been involved in contract administration and vendor management, with a natural high level of attention to detail.


Key Requirements

  • 2+ years' experience in an endtoend Facilities Management role which includes contracts management, performance, and administration
  • Experience with accounts with the ability to collaborate with finance to follow appropriate processes
  • Experience with capital, preventative, and reactive maintenance programs
  • Understanding of disaster recovery and business continuity planning
  • Management of Facility Management Systems and processes ensuring ongoing business process improvement, data integrity and accurate file management.
  • Understanding the functions of Reception and ability to oversee operational aspects
  • Ensure records are updated and maintained for all equipment maintenance, calibration and change control records and consumable requirements
  • Participate as a key member of the Infrastructure team cascading callout list to ensure 24/7 coverage of building issues resolution management.

About you


To be successful in this role you will be an experienced administrator that is able to coordinate and collaborate with multiple internal and external stakeholders.


You will be a people person and enjoy engaging with a range of stakeholders from cleaners to scientists, with an adaptable working style that thrives in an environment that offers variety and shows initiative to get solutions.

With a curious mind, you search for solutions and won't be afraid to get hands-on when required.

If you have had exposure to facilities involving controlled, clean environments, biohazards, laboratories this will also be well-regarded

How to Apply
**Applications will close midnight Sunday 3rd of December

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