Bid Coordinator

1 week ago

Sydney, New South Wales, Australia Infinity Full time

Due to our continued portfolio growth, Infinity Constructions Group is seeking a talented Bid coordinator to join our team in Sydney.


Our Company
Infinity is a Tier 2 construction company operating in Sydney and Melbourne markets. We undertake projects up to $150m in both private and public sectors.

Infinity was established 30+ years ago and has built its reputation on outstanding customer service and delivering exceptional projects across a diverse portfolio.

Our continued growth is due to our loyal client base who trust us with their innovative and award-winning projects.


This is your opportunity to be part of a dynamic construction team operating in a wide range of sectors including: Commercial, Built-to-rent, Aged Care /Seniors Living, Student Accommodation, Hospitality/Hotels, Luxe residential, Industrial and bespoke projects.

We are ISO and OFSC accredited and have a pipeline of large-scale projects across New South Wales and Victoria.

Our Culture


Infinity is a values-based company where accountability, safety, sustainability, and trustworthiness are highly valued and underpin how we do business with our clients, employees, and partners/suppliers.

Working collaboratively and in partnership is a very important part of our ethos and we pride ourselves on timely payment of our suppliers and subcontractors.

We are renowned for the long-term tenure of our employees, and we are committed to the development, coaching, and mentoring of our staff, as well as providing career progression and professional development opportunities.

The Company has grown significantly over the last few years and has built a supportive, transparent, flexible and close knit culture.


Who are we looking for?


Infinity is seeking a bid coordinator to work with the senior leadership team to track upcoming tenders, deliver timely bids/presentations and increase the success ratios as well as have the ability to build relationships, work under pressure and to challenging deadlines.

You will reporting to the Estimating and Project Director but are not limited to the following:

Key responsibilities

  • Preparing tenders and bids inline with the company's strategic plan and goals; including identifying response requirements, completing associated schedules, coordinating input from relevant disciplines, collating and tailoring CVs, and sourcing relevant project examples;
  • Collaborating with internal stakeholders to ensure timely input and sufficient review process;
  • Assisting with compiling nontechnical sections of proposals;
  • Ensuring documents are produced in line with Brand Guidelines and at the highest quality;
  • Updating proposal content to knowledge management systems;
  • Drafting project profiles and source/organise the production of approved project images;
  • Updating CVs on a biannual basis and upload to CV database;
  • Preparation of submissions using InDesign, capability statements and presentations to a high standard and to strict deadlines.
  • Liaise with other managers who need to produce documentation for the submission i.e HR, HSEQ, Accounts etc.
  • Assist in the continuous improvement of templates and collateral.
  • Management of the company CRM.
  • Assisting the Director/Estimating and Business Development with administrative tasks when required;

Experience and Qualifications

  • At least 5 years' experience in the same or similar role. Government tender experience preferable but not essential.
  • Diploma or Bachelor's Degree in business, communications, marketing or related fields.

Competencies

  • Ability to review and improve written bid submissions
  • Proactive and creative in approach coupled with problem solving ability
  • Collaborative with strong negotiating and influencing skills
  • Good time management and able to manage competing priorities
  • Excellent writing skills
  • Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders
  • Strong interpersonal, communication, facilitation and presentation skills
  • Excellent understanding of industry practices, processes, and standards
  • Ability to be tactful, diplomatic

Benefits

  • Attractive salary package.
  • Excellent platform for professional career development
  • Stable and secure permanent opportunity with a strong pipeline of work
  • Increase your portfolio by working on complex highprofile projects.
  • Comprehensive learning and development programs customised to you.
  • Ongoing rewards and recognition programs e.g. Employee of month / year
  • Employee Assistance Program
  • Fun social events
Infinity is an equal opportunity employer. Currently, we are unable to offer any visa sponsorship.

This full time position is available for an immediate start.

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