Ea/bid Coordinator

2 weeks ago


Melbourne, Victoria, Australia ACRWORLD Full time
$100,000+ Super

  • Melbourne CBD
  • Global Architecture Practice

About Them:


Working for one of Australia's most refined international design practices, this role is one of a kind, supporting a highly regarded, easy going Director where your day to day just will never be the same.

This practice all about a creative, diverse culture where this Executive Assistant/Submissions Coordinator will reinforce this by making sure all functions of the business are looked after, from involvement with key clients, project management and administration you will be extremely hands on

Your Day to Day:

  • Coordinate and manage regular/ad hoc internal and external (client) meetings
  • Set up and management of meeting rooms
  • Liaising with clients on a regular basis
  • Maintain a well organised document filing system
  • Being an advanced user of the company's data management and project management software
  • Being well versed in the company's policies and procedures and monitoring compliance
  • Submissions
  • Formatting and composing fee proposals
  • Ordering of consumables, stationary and office supplies
  • Managing and coordinating maintenance of the office and equipment
  • Organising event and team functions
  • Coordinating with external marketing consultants
  • Organising photoshoots on completed projects
  • Coordinating content for upcoming competition entry or magazine submissions
  • Adhoc graphics work
  • Formatting presentations for internal or external use
  • Travel coordination and management
  • Assist in the implementation of executive initiatives/projects
  • Assist in the preparation of reports, memos, letters and other documents using word processing, spreadsheet, database or presentation software
  • Adhoc duties as needed

Skill and Experience**:

  • Previous Architecture practice experience would be ideal
  • Microsoft Office, Excel, and Outlook experience
  • 35 years experience in a PA capacity and ant exposure to submissions/ bids/tenders
  • Experience in InDesign
  • Ability to adapt to frequent changes while coordinating and ensuring timely and effective delivery of services
  • Excellent organizational and multitasking skills
  • Must enjoy a fastpaced environment
  • Positive attitude and capability to engage with people

Salary & Benefits

  • Generous salary package based on your experience
  • Flexible working hours could be offered
  • Develop skills in new areas
  • Working with a supportive team

How to apply

if this sounds like something you are interested in please send your resume through to
Natalie Kotzias directly via the links below.

3757427
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