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Project Support Officer

3 months ago

Melbourne, Victoria, Australia State Government of Victoria, Australia Full time

Location: Melbourne | Southern Metropolitan

Job type: Full Time - Fixed Term

Occupation: Administration/Secretarial

Reference: 3924

About the role

Our Southern Program Alliance (SPA) Project Delivery team is currently seeking a Project Support Officer to join their team. The ideal candidate for this role is a dynamic and organised individual with a proven track record in providing effective administrative support in a fast-paced environment. They will have the ability to work independently and proactively, combined with a keen eye for detail.

Reporting to the Senior Project Support Officer, the Project Support Officer plays a key role in providing essential administrative support, for activities including records management, report coordination, arranging meetings, project team support and presentations.

On a day-to-day basis, you will find yourself:

  • Providing crucial administrative support to Project Delivery teams.
  • Organising and coordinating meetings, briefings, and presentations.
  • Managing local records, databases, and contributing to various project tasks.

This is a 12 month fixed term position, paying a salary between $74,580 and $90,558 + superannuation. The office you will be working from is located in Moorabbin, with the expectation you could attend the office minimum 5 days per fortnight. You will also work from our head office at 121 Exhibition Street, Melbourne. A driver's licence is essential in this role.

Your manager has almost 10 years' experience working in government. She specialises in reporting into directors, and loves providing exceptional customer service to her immediate team and the broader teams across LXRP. She enjoys working collaboratively with her team and ensuring success as a team.

The broader SPA team dedicate themselves to developing and delivering industry-leading rail and road projects in Victoria, with safety as their priority. They support one another and are guided by an inspiring leader who embodies our CARES values.

About you

You are someone with exceptional organisational skills, that thrives in a busy environment and is dedicated to ensuring project success. Whether you're currently in a similar role, exploring a change, or have transferrable skills, we want to hear from you.

Let's get technical – what skills do we expect you to have?

  • Proficient in administrative support and document management.
  • Experience in various reporting softwares.
  • Strong records management skills with attention to detail.
  • Ability to adapt and thrive in a fast-paced environment.

At LXRP we embrace diversity and inclusion. We actively strive to remove barriers and encourage applications from people of any age, or disability, Aboriginal and/or Torres Strait Islanders, culturally and linguistically diverse or LGBTIQA+. We will make adjustments to our recruitment process to ensure that you are able to participate to the best of your ability.

About LXRP

At LXRP we're not only removing level crossings, but also removing barriers and creating a long lasting legacy for our communities.

Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work. We value diverse representation at all levels of the organisation.

As leaders in the transport sector, we provide secure pathways into the industry for:

  • Women
  • People who identify as LGBTQIA+
  • People living with a disability
  • Aboriginal and Torres Strait Islanders
  • Refugees or asylum seekers
  • People facing barriers to employment.

We offer and encourage flexible work and purchased leave arrangements for all employees to support wellbeing, family or carer commitments and other personal circumstances.

We also place great importance on professional development and growth through both formal training opportunities and lessons learnt.

Health, safety and wellbeing are at the heart of what we do. We aim to create a safe and healthy workplace for everyone, every day, everywhere.

What next?

To apply – just submit your CV. No need to submit a separate address of the key selection criteria, and no need for a cover letter.

Upon applying you will be asked to answer the following (assessed) questions:

1. Can you share an example of a successful collaboration project you've been a part of at work?

2. In this role it's important to keep on top of your workload. How do you prioritise projects and tasks when scheduling your time?

After assessing your CV and answers to the above questions, the next steps will be a phone screen, followed by an interview where you can showcase your skills and potential.

Need more information?

Click here for a full position description which details key accountabilities and responsibilities of the role.

For specifics about the role and the recruitment process entailed, or a confidential discussion around any special accommodations or adjustments to the recruitment process you may need in order to participate to the best of your ability, contact Amy Ray, Talent Acquisition Adviser on , via email at or connect with her on LinkedIn .

Visit us:

*** Please note that applications close at midnight, Wednesday 26 June 2024 ***

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