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Office Services Manager

3 months ago

Adelaide Region SA, Australia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world's biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.
At Arup, you'll do more than work — you'll shape a better world.

About this role

The primary focus of this role is to supervise the Front of House team and oversee the office facilities and office support services provided by the Administration team.

A secondary focus is to contribute and participate in other general maintenance & development facets of the integrated HSEQ system (AMS), under the guidance of and with the support of the local AMS Coordinator.


What will I do?

  • Oversee Front of House including concierge, catering and events and be responsible for FoH performance, training and development and career planning
  • Collaboration with the Administration team for general office support duties and coordinate the regional switchboard schedule including managing coverage provided
  • Member of the Community and Place Committee.
  • Working with the leadership team in developing strategies to support the business in achieving targets. This will involve ensuring collaborative relationships exist between the Office Services team and all staff and external stakeholders
  • Monitor facilities operation and services including review and approval of office expenditure, setting budgets, and addressing facilities/office needs

What will I bring?

  • Recognised relevant qualifications or experience in Office Administration, Finance or similar area
  • Office administration experience within a professional service environment
  • Proven experience in supervising a team of administrative staff
  • Excellent communication, interpersonal, and time management skills, with a demonstrated history working collaboratively within a team and wider business.
  • Proactive approach to taking responsibility for tasks and delivering appropriate solutions, while adapting workflow to accommodate individual teams/coworkers.

Our firm
Dedicated to sustainable development, the firm is a collective of designers, advisors and experts working across 140 countries.

Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.
Are you ready to shape a better world?

_Arup does not accept unsolicited resumes from recruiters or employment agencies_.
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