Document Controller
3 weeks ago
Opportunity for a compliance administrator who could maintain project documentation record and ensure accuracy of information. We currently have an exciting new opportunity for experienced Document Controller who could join our Aviation team on permanent basis
The Document Controller is responsible for managing the framework, governance, and content of documents (operating manuals), communications (project briefs) and presentations for the Aviation Operations team while ensuring their accuracy, quality, and integrity.
The Document Controller will also develop and maintain record retention policies and process that safeguard information and enable the retrieval of data more effectively.
With the aviation and travel sector booming as we head into 2023, on top of major projects that will underpin the future growth and development of Melbourne Airport and Victoria as a whole, now is a very exciting time to joinKey responsibilities:
The role's duties and accountabilities include, but are not limited to:
- Create and maintain relevant templates to support the development of operational policies, process and procedures.
- Create a centralised depository to store and manage documents and communications.
- Ensure any policy or process change as a result of a project, business improvement or BAU initiative is reflected in the relevant manuals and documents.
- Create and maintain a stakeholder registry and communication cycles.
- Ensure policy and process changes and communicated to relevant stakeholders in a timely manner.
- Responsible for maintaining and developing the Aviation Operations Interface SharePoint (Albert) site for APAM document collaboration and storage.
- Support the Aviation Operations Interface team members by developing and maintaining documents such as meeting minutes, drawings specifications, approvals and related items.
- A proven track record of effective document management.
- High attention to detail; demonstrates methodical work practices and works with a sense of urgency.
- Highly motivated, selfdirected and the ability to work independently.
- Able to work in a fastpaced and deadline driven environment, maintaining focus and carrying out tasks in a timely and accurate manner.
- Dependable and trustworthy with complex and sensitive documents.
- Demonstrated ability to prioritise, manage time well, multitask and troubleshoot.
- Strong interpersonal, communication and customer service skills.
- Ability to identify issues and follow through on resolution utilising clear and logical thinking.
- Proficient in the use of MS Office suite, and SharePoint as a minimum.
About the Company:
Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace.
We are committed to _creating connections that matter_ and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming_ Australia's favourite Airport destination_.
Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.
APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.
Culture and Values:
By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.
We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.
Benefits:
- Access to airport car parking 24 hours/365 days a year for both business and personal use
- Hybrid flexible working arrangements
- Airport Holiday, an additional day of leave
- Wellness Day, a further additional day of leave
- Discounted onsite childcare at Creative Garden Early Learning
- Mental health and wellbeing initiatives
- Employee Assistance Program (EAP)
- Career and professional development
- Active social culture and participation in a range of social impact days and activities
- Signature Experiences including an airfield family day, and kids' footy day
- Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)
- APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative._
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