Administration and Purchasing Assistant

1 week ago

Sydney, New South Wales, Australia Scentre Group Full time

Why Scentre Group?
Scentre Group is the owner and operator of 42 Westfield living centres in Australia and New Zealand. Our purpose is to create extraordinary places, connecting and enriching communities.


We partner with the world's leading retail brands to create the places more people choose to come, more often, for longer.

Our 42 physical destinations are the heart of our business because we are passionate in our belief that people want to come together in the real world.


We are ambitious to grow, by expanding and enhancing the total Westfield experience through technology, digital products, data and differentiated customer experiences.


We offer our people:

  • Market leading benefits including, 5 weeks of annual/life leave, 18 weeks parental leave (no waiting period), volunteer days to work with our charity partners, health and wellbeing discounts, and the ability to purchase extra annual leave
  • Diverse career paths across our vertically integrated business A strong people culture. We encourage our people to innovate, be curious and drive their career to its full potential

Your Opportunity


As an Admin and Purchasing Assistant you will be a part of the Media Delivery team, you will be managing and supporting the administrative functions and also assisting with the commercial delivery.

You will also be in charge of monthly reconciliation and reporting and budgeting.

This is an entry level role and will best suit someone who has 1-2 years' experience as an admin purchasing assistant.

Please note this role is located at our warehouse in Gladesville.

You will have overall accountability for:

  • Maintain BAU and project finance procurement, invoicing and tracking
  • Prepare monthly reporting on BAU operating expenses
  • Prepare monthly project status and financial reports
  • Coordinate freight management between our warehouse and field teams
  • Work with the Delivery team to schedule assembly programs
  • Work with our partners and suppliers to operate and sustain warehouse operations and facility
  • Identify strategies for improvement and expansion across all areas
  • Work with all functions of the operations group to support day to day operations
  • Ensure adherence to continuous Workplace Health and Safety cultural improvement through championing the culture of "people protecting people"
  • Ensure all company policies and procedures are adhered to for self and group at all times
  • Raise purchase orders Monthly reconciliation and reporting

What will set you apart from the rest?

  • Strong administrative skills
  • Experience managing multiple tasks and delivering results in an agile environment
  • Strong attention to detail and organizational skills
  • Excellent communication skills
  • Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint and Teams) Strong attention to detail
Our diverse and inclusive workforce is not only something we're proud of, but something we're committed to. We encourage and support our people to bring their 'whole selves' to work every day.

This is because we believe all our differences contribute to our success and ensures a workforce that reflects the customers we serve.

Our commitment is backed by executive and employee-led working groups including All Abilities, LGBTI, Mental Health & Wellness and Gender Equity alongside other initiatives such as our Reconciliation Action Plan to grow our Aboriginal and Torres Strait Islander workforce.

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