Procurement Coordinator

1 week ago

Southbank, Victoria, Australia Hickory Full time

At Hickory, we don't believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is 'MADE for LIFE' – it's a commitment we honour, each day. Everything we do and everything we build is 'MADE for LIFE.' Whether it's refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.

POSITION OVERVIEW
The Procurement Coordinator & Analyst at Hickory plays a pivotal role in ensuring the seamless and strategic procurement of building materials. With a focus on both local and international markets, the role involves meticulous market research, data analysis and risk assessment. In addition to the day-to-day procurement activities, the Procurement Coordinator & Analyst actively contributes to continuous improvement initiatives, leveraging technology proficiency to implement automation tools and analyse data for informed decision-making. Adaptability is crucial, as they must swiftly adjust strategies to market fluctuations and evolving project requirements.

WHAT HICKORY CAN OFFER

  • Family-Friendly Policies: Receive paid parental leave to support your family needs.
  • Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
  • Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
  • Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
  • Travel Perks: Benefit from exclusive travel perks, including discounted flights and hotel rates.
  • CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.

RESPONSIBILITIES

  • Market Research: Analyse market trends, supplier capabilities, and pricing structures to inform strategic procurement decisions and maintain competitiveness.
  • Cost Estimation and Budgeting: Estimate costs accurately and develop budgets for procurement activities, aligning with project requirements and financial objectives.
  • Customs and Regulatory Compliance: Navigate and ensure compliance with international trade regulations and customs requirements, especially when procuring from abroad.
  • Documenting Procurement Processes: Document and maintain a record of procurement processes, ensuring transparency, accountability and compliance with internal procedures.
  • Implementation of Procurement Software: Implement and optimise procurement software and tools, enhancing efficiency and streamlining routine procurement tasks.
  • Data Analysis and Reporting: Analyse procurement data, track key performance indicators and generate reports for informed decision-making and process improvement.
  • Quality Assurance in Procurement: Establish and maintain standards for quality assurance in procurement, ensuring that materials and services meet specified criteria.
  • Risk Analysis: Identify, assess and mitigate risks associated with procurement activities, safeguarding Hickory from potential disruptions.
  • Vendor Performance Evaluation: Evaluate and measure the performance of vendors, ensuring they meet established criteria and standards.
  • Continuous Improvement Initiatives: Identify opportunities for process optimisation, cost reduction, and efficiency improvement within the procurement function.
  • Benchmarking and Best Practices Research: Research industry benchmarks and best practices, incorporating insights to enhance the efficiency and effectiveness of procurement processes.
  • Document Control for Procurement: Establish and maintain a robust document control system for procurement-related documents, ensuring accuracy and accessibility.
  • Stakeholder Communication: Communicate effectively with internal stakeholders, project teams, and external suppliers to ensure alignment and transparency in procurement processes.
  • Import and Export Documentation: Manage and ensure accuracy in import and export documentation, facilitating smooth international procurement transactions.
  • Procurement Metrics and Key Performance Indicators Tracking: Define and track key metrics and KPIs for procurement activities, enabling performance evaluation and process improvement.
  • Documenting Lessons Learned: Document lessons learned from past procurement activities, facilitating continuous improvement and avoiding repeat challenges.
  • Emerging Technology Adoption: Research and assess emerging technologies in procurement, adopting tools that enhance efficiency and stay ahead of industry trends.
  • Audit Trail Maintenance: Maintain a comprehensive audit trail of procurement activities, ensuring transparency, accountability, and compliance with internal and external audit requirements.

TO BE SUCCESSFUL IN THE ROLE

  • Bachelor's degree in Business, Supply Chain Management, Procurement, Logistics or a related field.
  • Several years of experience in procurement or supply chain management, with a focus on construction or a related industry.
  • Proficiency in using procurement and supply chain management software, such as ERP systems, e-procurement tools, and other relevant technologies.
  • Strong understanding of the construction industry, including knowledge of building materials, project timelines, and construction processes.

If this sounds like your next opportunity, we would love to hear from you as soon as possible Submit your CV today. Due to the volume of applications, only successful applicants will be contacted – thank you for your understanding.

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