Subcontract Purchase Order

6 days ago

Osborne, Australia BAE Systems Full time
Perform purposeful work of national significance

  • Join our progressive team and bring in your commercial and contract management experience supporting our largest shipbuilding program
  • Enjoy flexible work practices, engaging work and an inclusive culture where we strive to make every individual feel valued


At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.

We currently have a new opportunity as a Subcontracts Officer within our Maritime Australiabusiness unitbased in Osborne, South Australia.
What this opportunity will mean for you?

  • Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
  • World class career opportunities, as our biggest project is YOU Your success is our success
  • Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
  • Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
  • Being part of a workplace culture that is safe, inclusive and takes pride in their company values

Your new role:


Reporting to the Subcontract Managers, you will provide support in the form of Purchase Order management and co-ordination of the receipt, payment, review and approval process for Subcontractor deliverables.


Specifically, you will:

  • Support the procurement engagement activities including, but not limited to, expression of interest, request for information, request for quotation, request for proposal, request for tender, supplier negotiation and contract development and execution
  • Create Purchase Orders on behalf of Subcontract Managers, which accurately reflect the structure of the Price and timing of payment milestones within the Subcontract, in line with governance policy
  • Raise Purchase Orders with no dollar value to monitor and manage the receipt of document deliverables by the Subcontractor
  • Manage PO approvals through the PO DoA approver
  • Work collaboratively with the Subcontract Managers to ensure that the register of document reviewers and approvers is kept up to date
  • Receipt Purchase Order lines on behalf of the Subcontracts Manager as key contract milestones are achieved
  • Ensure prompt payment of invoices in line with Contract Terms
  • Become an expert in the Subcontractor Document Management Application which enables efficient and effective management of the subcontractor deliverables
  • Provide at elbow user support to Subcontractors, Subcontract Managers and other stakeholders as necessary
  • Provide training and support to Subcontractors in the use of the Subcontract Document Management Application, as required
  • Produce system reports on the status of subcontractor deliverables as required
  • Identify and pursue opportunities for improvement in activities defined above
  • This position is accountable for working with relevant internal and external stakeholders, in a professional way, to ensure the efficient and effective management of receiving and approving supplier deliverables and purchase orders, ensuring timely subcontractor payment in accordance with contracts.

About you:

As an applicant for this opportunity, you'll have:

  • Understanding of contracting principals and experience in administering purchase orders
  • Demonstrated experience in a Customer Service orientated role
  • High levels of digital literacy and exceptional communication skills
  • Experience in the Defence Industry or similar (desirable)
  • Ability to effectively engage with stakeholders, including confidence in asking for clarifications on tasks
  • Ability to interact effectively with colleagues within and outside his/her immediate team, to implement business requirements
  • Welldeveloped selfmanagement skills and demonstrated ability to work under their own initiative to deliver outputs to time
  • High ethical standards and appreciation of the need for appropriate governance within operations
We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you

Clearances:


As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.


Applications can be addressed to:
Lisa Mitchell, Talent Acquisition Specialist - Functions and Early Careers and made online here.

Our culture:

You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda.

We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.

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