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Administration Manager

3 months ago

Melbourne, Victoria, Australia Veolia Environmental Services Full time

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Veolia is seeking a detail-oriented Administration Manager to join our Industrial Services team. You will be responsible for supporting the VIC/SA operations from our Brooklyn site in Victoria.

What's on offer

  • Collaborative positive team culture supporting our operational teams
  • Fast paced environment with a variety of responsibilities and projects
  • Training & development | On-the-job coaching | Supportive team environment
  • Attractive remuneration package | Annual performance bonus | Wellbeing support

What you'll be responsible for
Accounting and Finance:

  • Provide ongoing coaching and mentoring to your indirect reports in the field on major industrial sites responsible for Administration, Accounts Payable, Accounts Receivable, Payroll, HR related matters, Training, and Maintenance
  • Manage a small team directly locally in the Brooklyn Office.
  • Oversee the utilisation of SAP and other systems software to maintain financial data integrity and generate timely and accurate reports
  • Coordinate month-end and year-end closing processes, audits, and reconciliations
  • Ensure weekly revenue & costing is confirmed in SAP and accurate weekly reporting is sent to operational managers.
  • The role will take the lead in streamlining processes (where possible), and implementing Veolia specific initiatives and projects.

Operations Support:

  • Ownership of the administration processes, procedures and workflows for the VIC & SA Industrials business, with on-boarding, training and support as required
  • Understand our operational business requirements and customer centricity.
  • Ensure department KPls are exceeded.

General Management:

  • Recruit, train, and develop a high-performing administrative team
  • Foster a positive and productive work environment, promoting teamwork and collaboration
  • Represent the administrative department in cross-functional meetings and initiatives
  • Prepare and present reports to senior management on departmental activities and metrics

What you'll need to be successful

  • Minimum of 5 years of experience in administration, with a focus on accounting
  • Proven expertise in enterprise accounting software use along with other complimentary software programs
  • Google Suite experience highly regarded
  • Excellent attention to detail and decision-making abilities
  • Outstanding communication and interpersonal skills
  • Ability prioritise work in a fast-paced environment

Veolia ANZ values employees and their health and wellbeing. All of our employees are entitled to:

  • Our Veolia Cares policy enables parental leave to be offered from day one of your employment regardless of whether you're on a permanent or fixed term contract
  • Employee share plan
  • Annual salary review with bonus
  • Support to pursue educational and development opportunities
  • Access to endless career options and pathways, Veolia promotes from within
  • Employee Assistance Program (EAP)
  • Corporate Discounts
  • Fitness Passport
  • Salary sacrificing (i.e. super, novated leases)

We are a Circle Back Initiative Employer and commit to respond to every applicant.

Our environmental solutions help customers preserve and renew our natural resources, creating a better future for our planet. Here, you'll have the opportunity to build your career, and a more sustainable world.

At Veolia we value diversity, equality and inclusion, we are committed to providing working environments where everyone is included and treated fairly and with respect. We welcome applications from Aboriginal and/or Torres Strait Islander peoples, Veterans, people with Disability, mature age and early careers, members of the LGBTQI+ community, and people from all cultural backgrounds.

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