Executive Assistant

2 weeks ago

Mackay Regional, Australia RPS Group Full time

RPS, a Tetra Tech company, is a leading professional services firm with more than 1000 Australian consultants working with clients to solve the problems that matter in our complex, urbanising world.

Part of the RPS Advisory Division, our Insights, Communications and Creative team helps organisations have meaningful dialogue with stakeholders about their projects, build connections and reputation and establish trust.

We are a tight-knit, supportive and fun team that genuinely enjoys working with each other and our clients.

With our existing Executive Assistant planning parental leave, we are seeking an energetic and experienced Executive Assistant to work with our EGM and team on a contract basis between June 2024 and January 2025.

About you

Based in our Fortitude Valley office, this key role also supports teams based in NSW, ACT, Victoria, Tasmania and Western Australia. As such, the ability to engage and work with people remotely is essential. Sydney and Melbourne-based applicants may also be considered.

The successful candidate will have a friendly disposition, a genuine interest in the business and the ability to identify areas where they can add value, remove or eliminate unnecessary duties or distractions, support business improvement initiatives, provide some data management and general support where required.

You'll be proactive, and willing to take on a range of tasks to support the success of the team, as well as providing occasional support to your peers and the broader RPS Advisory team.,

Key responsibilities

  • Provide Executive supporting including diary and inbox support to EGM
  • Prepare and edit correspondence, communications and presentations (using PowerPoint) and other document formats.
  • Support business improvement initiatives including some data analysis and administering corporate systems.
  • Coordinate and attend Executive meetings. Take minutes and track action planning and progress.
  • Conduct research and collate and analyse data to prepare reports and documents as required (including Executive papers, utilisation reports and monthly board reports to the RPS Segment Leadership Team).
  • Undertaking tasks as part of the employee on-boarding and exit process, including performing inductions, initiating IT access changes and recording the issue/return of IT equipment.
  • Coordinate conference and business travel and accommodation arrangements.
  • Assist organising external and internal client events as requested. Duties may include, but not be limited to, creating mailing lists, producing invitations, organising catering, booking of venues and checking for AV requirements internally.
  • General administrative and office coordination tasks as required.
What you bring to the role
  • Minimum 5 years' experience providing administrative and executive support at a senior level.
  • Excellent skills in Microsoft Word, Excel, PowerPoint,Outlook, Teams and other Microsoft apps
  • Demonstrated ability to produce quality and accurate work.
  • Demonstrated ability to build strong working relationships with a wide variety of people.
  • Ability to prioritise, work autonomously and work to deadlines.
What we offer our people

Along with a competitive salary, we provide a diverse and inclusive work environment amongst a market-leading team that specialises in large complex projects; you will have the opportunity to work with some of the most influential and talented leaders in the industry. RPS also offers many benefits to ensure your professional development & well-being:

  • We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & well-being:
  • Flexible start and finish times, working from home, part time and job share options
  • State of the art, modern and contemporary offices
  • Well-being benefits e.g. vaccinations, health insurance discounts
  • Professional and technical development opportunities

Our Approach

Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work. 'Stronger Together' is one of our five core behaviours and it is inherent in creating an inclusive workplace: 'We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.'

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list. Please refer to the careers page on our website if you require any further information.

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