Senior Reception and Administration Officer
2 weeks ago
State Development, Infrastructure, Local Government and Planning (Organisation site )
Executive Services; Office of the DG; Strategy Insights and Advisory; Brisbane City
Seeking highly motivated, organised and experienced Senior Reception and Administration Officer in the Cabinet and Executive Services Unit – Strategy, Insights and Advisory within the Department of State Development and Infrastructure. The Executive Services Team team is a high performance, customer focused and innovative team operating in a fast-paced environment. The position will report to the Manager, Executive Correspondence and undertake business tasks to support departmental officers to ensure correspondence produced is of a high standard and that information is managed in a timely manner.
Your Opportunity:
This is your opportunity to join the Department of State Development and Infrastructure (DSDI) to think ahead and act now to set Queensland up for a better tomorrow.
The Strategy, Insights and Advisory (SIA) business group within DSDI coordinates all key matters across the Minister's portfolio responsibilities and all touch points between the Minister's office, the department and portfolio entities.
As Senior Reception and Administration Officer in the Cabinet and Executive Services Unit you will undertake business tasks to support DSDI and the Minister's office in the progression of ministerial and executive correspondence and briefing notes.
Are you right for this role?
To be successful in this role you must demonstrate the following skills and experience:
• Provide quality assurance on briefing notes and replies to ministerial and executive correspondence in line with the department's style guide.
• Prepare high quality responses and referrals to ministerial and executive correspondence.
• Coordinate and undertake ministerial and executive correspondence activities in accordance with ministerial and executive protocols and timeframes, using the Source (Trimflow electronic document and records management system).
• Provide support and advice to departmental officers, investigate problems, resolve issues and support the department with respect to the preparation of ministerial and executive correspondence.
• Assist in preparing, monitoring and managing correspondence reports and coordinate deadlines for ministerial and executive correspondence.
• Liaise with various levels of management, departmental and Government staff including the Director-General's office and Minister's office on relevant issues.
• Use computer-based word processing, spreadsheet, database and desktop publishing software to prepare correspondence, mail merges and other material in accordance with departmental guidelines.
• Actively participate and contribute to a team environment by assisting in the development of procedures and processes to ensure the continual improvement of the quality and timeliness of ministerial and executive correspondence.
About Strategy, Insights and Advisory, DSDI:
The Strategy, Insights and AA) business group is responsible for the following functions:
» strategic policy
» marketing, communications, and media
» cabinet and parliamentary services, ministerial and executive services, and the Office of the Director-General
» strategic advice and oversight of commercial transactions, complex projects, business intelligence and performance management.
As a key part of our professional project delivery team, each team member puts the customer at the centre of everything they do and to actively seek out solutions that will help DSDI deliver on its targets.
You will enjoy a variety of benefits, including:
• Competitive salary + generous superannuation and leave loading
• Flexible working arrangements
• Diverse work culture
• Career training and development
To apply for this exciting opportunity, please provide the following information in your application:
• A copy of your current resume (3-4 pages recommended) including relevant strengths and achievements.
• A brief one-page statement outlining why you are best suited for this role and how you can contribute to our workforce diversity.
• two referees from the last two years, who have a thorough knowledge of your work performance, strengths and conduct. Please ensure that one of the referees is your current or immediate past supervisor.
Applications to remain current for 12 months.
Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .
Please ensure you download all attachments and follow the instructions on how to apply.
DocumentsBefore applying for this vacancy please ensure you read the documents below.
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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.
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