Administration Assistant

1 week ago


Clayton South, Victoria, Australia Monash Health Full time
Reference Number

  • 6158 Employment Type
  • Part Time Ongoing
  • Entity
  • Monash Health
  • Department
  • Familial Cancer Centre
  • Location
  • Monash Medical Centre Clayton
  • Position Summary

About Monash Health

About the Role


The role of the Administration Assistant is to provide administrative support to Clinicians, and Counsellors and assisting the clinic coordinator with administrative tasks in the Department.

This is an ongoing 3 day a week position

  • Days required Tuesday, Wednesday and Friday (95pm)

Key Result Areas:

  • Perform data entry into internal database (FAMBIS) as well as hospital databases (iPM/SMR)
  • Perform general administration tasks including appointment coordination, letter generation and mail out, sort incoming mail/faxes, liaise with clinical staff and provide administrative support, as required
  • Perform general reception tasks including phone triage, and appointment data processing

Responsibilities:

  • Perform general administrative tasks including incoming mail/fax triage, outgoing mail sorting, maintaining standard forms, filing, photocopying, and ordering stationery
  • Process incoming referrals via the eReferral system
  • Receive incoming telephone calls to primarily triage calls and take messages, or assist when appropriate
  • Provide administration support to the clinical staff, as required,
  • Provide coverage, including during period of leave, for other administrative staff, as required
  • Mailing of correspondence.
  • Perform various tasks required for clinic preparation including patient registration and loading appointments in iPM
  • Liaise with patients, referring services, and other healthcare professionals/services to obtain relevant information for clinic preparation, such as patient details, results, reports, and correspondence.
  • Data entry and utilisation of various databases and Microsoft Suite programs including but not limited to:
  • FAMBIS: database specific to Cancer Genetic Services.
FAMBIS is a Microsoft Access based database.
- iPM: Hospital patient information management system used by the Monash Health Network.

  • SMR: Scanned Medical Records system of Monash Health including eReferral system
  • Microsoft Office Suite: Access, Word, Excel, Outlook etc.

In return, we offer:

- access to Monash Health in-house learning portals to further expand your acute clinical skills & knowledge base
- avenues to further develop your leadership & project management skills
- mentorship & career guidance
- support to attend relevant forums & conferences
- a supportive learning environment


In addition, you will have access to benefits including salary packaging to increase your take-home pay, and access to the Employee Assistance Program (EAP).


How to Apply


Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace.

At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Offers of employment can only be made once all required probity checks have been completed

These include:
- reference checks;
- a clear Police Check conducted within the last three months;
- a current Victorian Employee Working with Children's Check (or proof of payment for same);and
- proof of immunisation.

  • Contact Person
  • Name
Position
Phone
-
Courtney Smyth

Senior Genetic Counsellor/Unit Manager



  • Advertising Closing
  • 18/07/2023


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6545 Employment Type Full Time Ongoing Entity Monash Health Department Monash Imaging Location Monash Medical Centre Clayton Position Summary Play a key role in providing administrative support Broader accountabilities supporting programwide governance, medical team admin Be apart of a small efficient administration teamAbout Monash...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6264 Employment Type Fixed Term Full Time, Fixed Term Part Time Entity Monash Health Department General Genetics Location Monash Medical Centre Clayton Position SummaryMonash Health is excited to announce a full-time (76hrs per fortnight), and a part time (30.4hrs per fortnight), fixed term positions, working Monday to Friday within its...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 5969 Employment Type Part Time Ongoing Entity Monash Health Department General Genetics Location Monash Medical Centre Clayton Position SummaryMonash Health is excited to announce a permanent part time position 22.8 hours per week within its General Genetics Department, located at Monash Medical Centre Clayton. You will be part of a small...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 5962 Employment Type Full Time Ongoing Entity Monash Health Department Information Technology Location Monash Medical Centre Clayton Position Summary Bring your Admin experience to the IT Team at Monash Health Provide efficient administration support to the IT Management & Leadership Team Work with diverse people from various Programs and...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6173 Employment Type Part Time Ongoing Entity Jessie McPherson Private Hospital Department JMPH Location Jessie McPherson Private Hospital, Clayton Position Summary Permanent part time administration role Monday and Tuesday Friendly, supportive and diverse team Taxfriendly salary packaging available To support the Executive Office through...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 60600 Employment Type Full Time Ongoing, Part Time Ongoing Entity Monash Health Department Haematology Location Monash Medical Centre Clayton Position Summary Multiple Opportunities Part Time / Full Time ongoing Rewarding Administration roleAbout the roleMonash Health is the Victoria's largest public health service. Our Monash Haematology...


  • Clayton South, Victoria, Australia Fully Managed Division Full time

    At the myHomecare Group you will be part of a team of likeminded individuals across the country who support older Australians to continue living in their homes longer. Does this sound like you? We have an exciting opportunity for enthusiastic and organised Administrator with knowledge or experience in the Aged Care sector, looking to make a real difference...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6046 Employment Type Part Time Ongoing Entity Monash Health Department Nursing and Midwifery Education and Strategy Location Monash Medical Centre Clayton Position SummaryAbout Monash HealthNursing and Midwifery Education and Strategy (NaMES) supports the organisation in achieving their vision and values by providing education and training...


  • Clayton South, Victoria, Australia myHomecare Full time

    At the myHomecare Group you will be part of a team of likeminded individuals across the country who support older Australians to continue living in their homes longer. With a rich 100-year history, we have been delivering exceptional care to older Australians since the year our oldest client was born. We have the added benefit of an innovative, creative, and...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6529 Employment Type Part Time Ongoing Entity Monash Health Department Diabetes Unit Location Dandenong Hospital, Monash Medical Centre Clayton Position Summary Must be able to multi task within a busy environment Attention to detail is a must- Diabetes Administration Assistant: Permanent Part Time (32hrs p/wk) Across several Monash Health...


  • Clayton South, Victoria, Australia Micale Recruitment Pty Ltd Full time

    I month temp assignment (Temp to Perm) Dynamic and Vibrant environment Your entry into Retail Centre ManagementWe are delighted to partner with this high-profile property developer (residential and commercial) recognised for its commitment to quality and excellence There is an opportunity for an experienced receptionist /administrative assistant to undertake...


  • Clayton South, Victoria, Australia Conquest Personnel Pty Ltd Full time

    With administrators and accounts assistants in high demand, we're seeking some fresh talent for motivated, reliable and available specislists in these areas. Most work is within the south-eastern suburbs with immediate starts - as immediatley as next week.Generally, our clients require the following:Proven experience in office administration and/or accounts...


  • Clayton South, Victoria, Australia Monash University Full time

    The OpportunityWe are currently seeking a passionate and dedicated Executive Assistant and Administrative Officer to support the operations of the Institute and work closely with the School and Institute Manager and the Director of Education to ensure effective administrative support across the education, school-level and other functional portfolios at the...


  • Clayton South, Victoria, Australia myHomecare Full time

    Turn caring into a career with the myHomecare Group.Marketing Administration AssistantClayton, VictoriaFull TimeWe are Looking for an experienced _Marketing Administration Assistant _with a desire to make a difference. Play an important role with a company who cares. Generous salary with benefits & perks. Develop your career at the leading Provider in the...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6599 Employment Type Full Time Ongoing Entity Monash Health Department Gastroenterology Location Monash Medical Centre Clayton Position SummaryEmbark on a rewarding career and be part of a team where your dedication makes a difference in people's lives. Work Monday-Friday, no weekends, oncall, night duty or Public Holidays Hybrid working...


  • Clayton South, Victoria, Australia PPG Industries Full time

    As a Sales Administrative Assistant & Event Coordinator ANZ, you will report to Sales Admin Manager based in Clayton, Victoria.We offer a unique opportunity to lead meaningful change, supporting our sales team and elevating our brand through meticulously planned event coordination. Take the next step in your career and make a substantial impact with...


  • Clayton South, Victoria, Australia PPG Full time

    As a Sales Administrative Assistant & Event Coordinator ANZ, you will report to Sales Admin Manager based in Clayton, Victoria.We offer a unique opportunity to lead meaningful change, supporting our sales team and elevating our brand through meticulously planned event coordination. Take the next step in your career and make a substantial impact with...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6266 Employment Type Full Time Ongoing Entity Monash Health Department Information Technology Location Monash Medical Centre Clayton Position Summary Work with diverse people from various Programs and Departments Provide high level administration support to the IT Department Be a part of a dynamic multidisciplinary teamAbout Monash...

  • Administration

    1 week ago


    Clayton South, Victoria, Australia Alton Full time

    LocationclaytonShiftDayDescriptionReception duties General business administration and office management Update and maintain accounts ( Including accounts payable and receivable) Preparation of general ledger journals and reconciliations Responsible for goods inwards reporting and receipting in stock Assist with other accounting projects Assist with...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 5729 Employment Type Full Time Ongoing Entity Monash Health Department Psychology and Specialist Services Location Monash Medical Centre Clayton Position Summary Administration support Psychology and Specialist Services Monash HealthAbout Monash HealthAbout the RoleThis role is to provide personal assistance and administrative support to the...