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Advisor (Document Control)
3 months ago
Accountabilities include:
- Ensure all documents and information provided to the PRS branch team are securely stored, tracked and responded to by the relevant team members and external parties responded within the contractual requirements. Coordinate the complex review and approval processes for Program related documentation. Ensure that all contractual requirements/timeframes are met. Develop and maintain workflows in the Document Management System. Administration of project data rooms, and management of external data from systems such as Asite, TeamBinder and InEight. Quality checks all outgoing correspondence before issuing to program stakeholders. Ensure documents generated by the PRS branch are stored in compliance with the TMR and Queensland State Record Keeping Policies. Define document management processes and support all users of the document management processes to ensure processing of documents and communications are compliant, efficiently and timely captured. Continually assess the solutions provided for document and information management activities and services provide feedback for ongoing improvements
- Assist in the preparation of complex correspondence, reports, briefing notes, submissions and other correspondence in accordance with departmental standards. Assist in the preparation of the State's processes and the project teams' contract management in delivery and operations. Undertake administrative tasks required to support the control and distribution of Program documents and information. Provide administrative, secretariat and/or project support to committees, working groups or teams concerned with delivering or administering policies consistent with the branch business plan, and the department's strategic direction. Utilise, retrieve and update procedures, databases or information systems to ensure effective and efficient service delivery through relevant, accurate and accessible information, for example document management systems, web pages, business directory, filing systems, updating procedure manuals, distribution or mailing lists, etc. Other accountabilities and tasks as reasonably directed.
Applications to remain current for 12 months.
Job Ad Reference:
QLD/486543/23Closing Date:
Friday, 19 May 2023This work is licensed under a Creative Commons Attribution 3.0 Australia License.
