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Executive Assistant, Australia

3 months ago

Sydney, New South Wales, Australia State Street Corporation Full time

The Executive Assistant position in the Asia Pacific Executive Administration team is an exciting, challenging role supporting senior leaders. The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines.

Responsibilities & Tasks Include:

  • Maintain up-to-date calendars for several senior executives in a dynamic environment
  • Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
  • Coordinate production and assembly of materials for meetings, preparing a variety of materials on a daily weekly or monthly basis independently and efficiently
  • Effectively arrange internal and external meetings, interviews, conference calls, videoconferences, including conference room reservations and coordination of applicable technologies for virtual meetings (e.g., videoconferencing, zoom, Teams etc.)
  • Arrange cost-effective domestic and international travel itineraries
  • Process and reconcile expense reporting using the applicable systems
  • Where delegation rights are systems-permitted and enabled, use online tools as a manager
  • Support managers with new hire logistics (workspace, technology, etc.)
  • Organise offsite events &/or offsite leadership team functions
  • Partner closely with Executive Assistants across the organization

Qualifications/Requirements:

  • Associate Degree from an accredited college or university, or equivalent work experience
  • 6+ years related experience in a corporate environment
  • High proficiency with Outlook, Word, Excel and PowerPoint – speed and quality of work imperative

Desired:

  • Self-starter, high level of motivation, integrity and ability to work independently
  • Excellent organizational and follow-up skills, ability to manage multiple assignments
  • Strong written and verbal communication skills and proofreading skills with strong attention to detail
  • Professional, thoughtful, forward thinking, innovative and strategic with proven good judgement
  • Able to work well under pressure and in tight time constraints
  • Ability to handle sensitive and confidential information
  • Ability to adapt to changing responsibilities
  • Demonstrated ability to quickly learn/use new web-based tools/applications
  • Excellent interpersonal skills; positive attitude
  • Strong team player