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Executive Assistant

2 months ago

Sydney, New South Wales, Australia UNSW Australia Full time
About the Role

This is a key position within the Faculty Executive Office, UNSW Medicine & Health, and provides high-level administrative support to the Dean through the management of calendars and meetings and assistance with documents and reports.

Key Responsibilities
  • Provide executive-level administrative support to the Dean, including managing calendars and meetings, and assisting with documents and reports.
  • Respond to complex enquiries, interpret and anticipate circumstances, manage priorities and run specific projects/initiatives as assigned.
  • Maintain a high degree of confidentiality at all times while also ensuring that decisions are made in accordance with the relevant rules, legislation, strategy, policies and procedures of the Faculty Executive Office, UNSW Medicine & Health and the University.
  • Develop high-level correspondence, reports, and policy documents, and to research and analyse data and integrate information from a variety of sources.
  • Work on numerous tasks concurrently, establish priorities and meet deadlines while thinking strategically, drawing on information from multiple sources.
  • Work under pressure with sensitive and confidential matters and ability to identify, analyse and solve administrative problems to provide accurate and appropriate outcomes.
  • Liaise effectively with all levels of staff and external stakeholders.
  • Manage projects and tasks with a high degree of autonomy and independence.
Requirements
  • Relevant tertiary qualifications with subsequent relevant experience or equivalent competence gained through any other combination of education, training and experience.
  • Excellent written and verbal communication skills, with the demonstrated ability to develop high-level correspondence, reports, and policy documents.
  • Strong organisational and negotiation skills with a demonstrated capacity to work on numerous tasks concurrently, establish priorities and meet deadlines.
  • Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
  • Demonstrated project management skills.
  • Advanced level of computer literacy, working with a range of computer systems and applications, including Microsoft Office suite.
About UNSW Australia

UNSW Australia is a national leader in learning, teaching and research, with close affiliations to several of Australia's finest hospitals, research institutes and health care organisations. With a strong presence at UNSW Kensington campus, the faculty have staff and students in teaching hospitals in Sydney as well as regional and rural areas of NSW.

UNSW Benefits and Culture
  • Competitive salary and access to a plethora of UNSW-perks.
  • Flexible working where operational needs permit.
  • Additional 3 days of leave over the Christmas Period.
  • Access to lifelong learning and career development.
  • Progressive HR practices.