Operations Coordinator

1 week ago

Sydney, New South Wales, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:

  • #1 in AFR BOSS' Best Places to Work in Property, Construction & Transport 2022
  • #1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review

We also offer a number of competitive and unique benefits for permanent employees including:

  • Flexible Work Arrangements
  • Leadership and Professional Development Programs
  • Generous Parental & Partner Leave Policy
  • Unlimited Volunteer Leave and National Community Day
  • Mirvac Pride Committee

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

Our opportunity

The Operations Coordinator will provide administrative support for the team and manage the Systems. This role will also provide a first point of contact for customers and contractors.

This is a 6 month contract position.

Your responsibilities will include:

  • Manage the identification and closure of procedural information gaps in the Quality System
  • Ensure that the most recent policies and procedures are uploaded to the intranet
  • Maintain the integrity of the document control process
  • Collate and format data from monthly reports
  • Produce quarterly report cards
  • Ensure that there is adequate documentation and training systems available to enable employees to navigate the requirements of the Quality System and understand the operation of the Systems employed in the Operations business
  • Provide system support and training to the team for various systems
  • Manage the orientation process for new employees including the administrative and system setup
  • Work with the team to perform Quality Assurance on documents that are to be distributed internally
  • Order stationery, business cards and IT hardware
  • Manage New Starter, Transfer and departure processes
  • Systems administration of the contractor and tenant database
  • Coordinate setting up and amending network account access for staff
  • Manage the Capital Expenditure Process and approvals
  • Respond to all requests ensuring that all actions are recorded

Your point of difference

  • 1-3 years of experience in an Administration or Operations environment
  • Real Estate experience is highly desirable
  • Intermediate Microsoft Office skills
  • Ability to work unsupervised
  • Strong organisational skills and attention to detail
  • Ability to quickly adapt to new systems and processes
  • Superior customer service focus
  • A commitment to quality, professionalism, confidentiality and attention to detail
  • Exceptional communication (written & verbal) and interpersonal skills

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

Apply now
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