Part-time Receptionist/admin Assistant

1 week ago

Adelaide Region SA, Australia Mutual Trust Full time
Immediate start available or start in the New Year

  • Flexible work hours over 5 days (0.6 FTE)
  • Work/life balance
  • Bonus, professional development opportunities, lunch events, functions and more

About Us

Mutual Trust is a multi-family office providing integrated wealth services to Australia's most successful families, family businesses, trustees, not-for-profits and individuals.

Our purpose is to help families achieve what matters most.

About Our Team
Mutual Trust is growing with locations in Melbourne, Sydney, Perth and Adelaide.

We currently have an opportunity with our Adelaide Family Office team for an experienced Receptionist and Administration Assistant to step in and support our team.

You will be joining a small, inclusive team who enjoy spending time together and support each other.

Our offices are located in an historical building with modern architectural changes, where there is fresh fruit and breakfast on offer, together with lots of lunch events, in-house functions and more.


If you enjoy providing a true concierge service, including meeting and greeting clients, booking meeting rooms, coordinating events and activities and are ready to take ownership of this important role, we would love to hear from you.


Key Responsibilities:

  • Meeting and greeting clients and Trustees
  • Making coffees, arranging catering, providing concierge services to clients (restaurant bookings, gift shopping, travel planning, etc.)
  • Receive and respond to internal communications, gather additional information (where required), cross check with Trust and approved policies
  • Assist with meeting preparation
  • Adhoc administrative tasks (binding, scanning, photocopying, filing etc.)

About You

  • Relevant experience in front of house reception (or similar), preferably within a professional services environment
  • A friendly, professional and enthusiastic approach to your work
  • Organised and able to track multiple tasks and follow up periodically
  • Excellent attention to detail
  • Work well under pressure
  • Comfortable following instructions and procedures
  • Focused on delivering results and meeting customer expectations

Culture & Benefits

  • Supportive flexible work arrangements and the opportunity to purchase additional leave
  • Professional training and development for staff of all levels
  • Yearly health and wellbeing allowance and activities for our staff
  • Work with industry experts in highly specialised roles
  • Employee assistance program offering free counselling and support for you and your family
  • Annual performance bonus based on the business and your performance
  • Paid community / volunteer days and charity involvement
  • Reward and Recognition program

How to Apply
1008866

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