Executive Assistant/project Coordinator
1 week ago
Garvan's Scientific Platforms provide expertise in genomics, data science, imaging and clinical translation and for both internal and external research groups.
This includes identifying and implementing new technologies and working with Garvan research programs to provide cutting edge support.THE OPPORTUNITY
The Executive Assistant/Project Coordinator will provide high level organisational and administrative support to the Chief Scientific Officer (CSO).
They will lead coordination of platform projects, working closely with internal and external stakeholders to support effective communication and ensure projects are completed on time.
The incumbent will have a thorough understanding of the CSO's key priorities and the overarching Platform goals. They will also offer support to the Platform Heads as required.Salary:
Up to $115, % super + salary packaging (depending on experience)
Employment Type:
Permanent full time
SNAPSHOT OF BENEFITS- Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)- Ample opportunities for on-going training and development- Stimulating, diverse and highly international research environment- Flexible work arrangements e.g. start / finish times- 18 weeks paid parental leave for both parents including paid superannuation- A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave- Discounted Health Insurance- Lifestyle discounts with our community partners
WHAT YOU WILL DO
Executive and Administrative Support- Providing high-level administrative support to the CSO and effectively manage the general day to day CSO Office operations and administration activities- Provide diary management and administering Workday processes (including credit card reconciliation)- Managing correspondence and reporting on behalf of the CSO including preparing and coordinating reports and documents.
Project Officer Support Working with CSO to identify areas of inefficiency or potential risk across the Platforms, and work with Platform Heads to address these issues- Manages the gathering and preparation of project data, information, analysis and reporting to support project organisation and establishment as assigned by the CSO- Monitors project activity and quality and timelines of deliverables against project objectives and implements changes to ensure ongoing achievement of milestones and deliverables as overseen by the CSO/Platform Heads.
Engagement, Collaboration & Communication- Develop and maintain all relevant internal and external relationships to understand and meet Platform needs of stakeholder groups.- Engage with internal and external stakeholders and staff, role modelling Garvan's values (detailed below).
ABOUT YOU- A keen interest in medical research.- Substantial experience as a high-level executive assistant or project officer- Well-developed interpersonal skills with the ability to work well within a team and gain the cooperation from a wide range of individuals and ability to work independently- Excellent organisation and time management skills.
Ability to use sound judgement to handle and prioritise a variety of tasks while adhering to timelines. Demonstrated administrative abilities in terms of prioritising workflow and managing correspondence, records systems, etc.- High level of integrity, and ability to use discretion and tact particularly regarding handling sensitive or confidential matters- Proven ability to support the planning, management and delivery of projects including contract management- Well-developed written skills with demonstrated ability to prepare memos, reports, presentations, agendas, and minutes- Demonstrated ability to be flexible, work under pressure, handle multiple tasks and meet deadlines- Advanced computer skills and, with word processing, spreadsheets, presentation and project management software.
Skills required- Strong analytical, critical thinking, and problem-solving skills- Capacity for carrying out duties under mínimal supervision--
Team and Project Coordinator
1 week ago
Sydney, New South Wales, Australia Six Degrees Executive Full timeLocation: Sydney Job Type: Temporary Salary:$ $100000 per annumContact: Christy MosesTeam and Project Coordinator- CBD based, conveniently located close to public transport:- Open to part-time hours and/or flexible working options:- 3-month fixed-term contractAbout The Encoreship ProgramSix Degrees Executive have partnered with "The Encoreship Program"...
-
Project Coordinator/administrator
1 week ago
Sydney, New South Wales, Australia SMC Executive Full timeMarket Leading Sign Manufacturer Assist Managing Leads & Live Projects Strong Career Growth PotentialOur client is a National family-owned signage manufacturer that has been in operation for over 65 years, with a strong focus on corporate signage and located in Sydney.Company Benefits Wellestablished national company with longterm career opportunities...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia Austcorp Executive Full time$50-$70 per hour plus super Inner Sydney location Great opportunity to get into governmentOur local government client is looking for a Project Coordinator with civil experience to join their team for a minimum 6 month contract. Experience in civil construction, project management, contract management or similar industries will be highly regarded.The role is...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia Austcorp Executive Full timeUp to $68 plus super per hour Long term contract Experience in public lighting crucialOur local government client in Sydney is seeking an experienced project coordinator for an immediate start to assist with various projects they have on at the moment and coming up.Key details about the role: 12 month contract Pay rate between $50$68 plus super per hour 38...
-
Sydney, New South Wales, Australia Austcorp Executive Full timeProject Coordinator or Junior Project Manager Contracts Administration (Administration & Office Support) Why ApplyThis leading National organisation is well-renowned within the projects and service sector. Having committed to a major growth program across A/NZ, this firm operates across a range of diverse business streams. Base CriteriaIdeally you will hold...
-
Executive Project Coordinator
1 week ago
Sydney, New South Wales, Australia Sprint People Full timeRare Project Coordination position within a renowned global business WFH Flexibility + Bonus Leave Days + Wellbeing Incentives + Company Socials- $90k-100k + super | Sydney CBD Office with Harbour ViewsProject Coordinators of Sydney, we present to you an opportunity that is truly like no other. We have partnered with an exceptional, industry-leading global...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia Architectus Full timeListed 01/03/2023 | Location(s): SydneyAbout ArchitectusAt Architectus, you'll be part of a multi-award-winning Australian architecture and design studio, with a multi-disciplinary approach and specialities across residential, public, transport, interiors, commercial, education, urban design and planning.We operate as a single studio, with teams based in...
-
Executive & Project Assistant
1 week ago
Sydney, New South Wales, Australia Nous Group Full timeNous is a great place to workNous Group is an international management consultancy with over 700 people working across Australia and New Zealand, the UK, Ireland and Canada. We are a values-based organisation that is inspired and determined to improve people's lives in significant ways. Working in unique, cross-disciplinary teams we create innovative and...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia Tate Full timeTate APAC is a leading provider of data centre solutions, specializing in delivering cutting-edge infrastructure and services to meet the evolving needs of clients across the Asia-Pacific region. Committed to excellence, we are dedicated to ensuring our clients have reliable and efficient data centre facilities. As we continue to expand, we are seeking a...
-
Executive Assistant
1 week ago
Sydney, New South Wales, Australia Pivot Software Full timeJob Description Administrative Support: Manage and maintain the executives' schedules, including appointments, meetings, and travel arrangements. Facilitate and manage Board cadence and rhythm, ensuring timely cooperation from all stakeholders Meeting Coordination: Schedule and coordinate internal and external meetings, ensuring all logistics are...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia JLL Full timeJLL supports the Whole You, personally and professionally.The role reports to our Head of Projects for our renowned Property & Asset Management team who have built a working environment that surpasses any of our competitors. We support and encourage our people and help them to achieve their aspirations through expansive training platforms and exciting career...
-
Project Coordinator
1 week ago
Sydney CBD, New South Wales, Australia Vivid Recruitment Full timeParental Leave Cover - Contract Competitive Remuneration Immediate StartOur ClientOur client is a multi-award-winning Australian architecture and design studio, with a multi-disciplinary approach and specialities across residential, public, transport, interiors, commercial, education, urban design and planning.Operating as a single studio, with teams based...
-
Executive Assistant
1 week ago
Sydney, New South Wales, Australia Abergeldie Complex Infrastructure Full timeAbout UsAbergeldie is a locally owned contractor with 30 years' industry experience in Australia and New Zealand. We design and deliver projects in the Water, Bridges, Transport, Underground, Energy and Remediation industry sectors. Projects include dams, bridges, tunnels, water and wastewater treatment process facilities, rail infrastructure, mining...
-
Executive Assistant
1 week ago
Sydney, New South Wales, Australia HOBAN Recruitment Full timeProvide executive assistance, project support and office management, services to the Executive Director City Engagement and Experience and the wider teamWhat's in it for you Local Council 2month assignment, potential to extend- $52 per hour + Superannuation Based in ParramattaDuties and Responsibilities: Coordinate approvals for the Executive Director across...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia JLL Full timeThe role reports to our Head of Projects for our renowned Property & Asset Management team who have built a working environment that surpasses any of our competitors. We support and encourage our people and help them to achieve their aspirations through expansive training platforms and exciting career pathways. As our Project Coordinator you will be an...
-
Executive Assistant
1 week ago
Sydney, New South Wales, Australia ELMO Software Full timeSome of our benefits include: Hybrid work set up Paid Parental leave - 12 weeks primary, 6 weeks secondary Birthday leave, YOU day each year, as well as connecting people leave (up to 6 weeks working from anywhere) Inhouse Learning and Development initiatives ELMO Social and Diversity clubs Wellbeing initiatives such as boot camp, yoga etc. Mental...
-
Project Coordinator
1 week ago
Sydney, New South Wales, Australia Combined Insurance Full timeYour Role:The main purpose of the role is to gather and analyse data to assist the Major Accounts team to improve data integrity, information flow and business activities. This includes collecting information from various sources, both internal and external. It also involves coordinating various project and business activities as required. The role entails...
-
Executive Assistant
1 week ago
Sydney, New South Wales, Australia Macdonald & Company Full timeOur client develops and invests in high-quality real estate properties, projects and companies around the world. They invest internationally alongside strategic partners and major real estate funds that are leaders in their markets. They are a leading Global Real Estate Investor. They are looking to hire an Execituve Assistant in their new Sydney office.Your...
-
Executive Assistant
1 week ago
Sydney, New South Wales, Australia u&u Recruitment Partners Full timeHighly reputable and well known organisation with a network of retail stores based in Macquarie Park. This role will support several members of the Executive Leadership and work in partnership with other Executive and Team Assistants. The Executive Assistant often works on a wide range of projects, activities and confidential matters. Across thousands of...
-
IT Project Coordinator
1 week ago
Sydney, New South Wales, Australia Expertech Full timeIT Project Coordinator - Jnr PM – Part-time 3 days pw - Ecommerce, Shopify, Magento, Digital We are looking for an experienced IT Project Coordinator - Jnr PM – Part-time 3 days pw - Ecommerce, Shopify, Magento, Digital – to assist the lead PM to manage the technology-delivery of new ecommerce platform for a large retail business. This is an exciting...