Executive Assistant

1 week ago

Sydney, New South Wales, Australia HOBAN Recruitment Full time
Provide executive assistance, project support and office management, services to the Executive Director City Engagement and Experience and the wider team

What's in it for you

  • Local Council
  • 2month assignment, potential to extend
- $52 per hour + Superannuation

  • Based in Parramatta

Duties and Responsibilities:

  • Coordinate approvals for the Executive Director across marketing, communications, and events
  • Coordinate team engagement support by arranging new starter check ins on behalf of the Executive Director
  • Provide executive support by managing TRIM requests, editing, and reviewing reports and presentations, compiling messages for approval, approving timesheets, and following up on outstanding activities
  • Conducting regular reporting on City Engagement and Experience activities
  • Coordinating team meetings and the quarterly City Engagement and Experience Leadership Team planning session
  • General administration support such as ordering stationary, ordering catering, attending the leadership team WIP meetings
  • Coordinate project work, incl. research activities and drafting project documents (milestones, project communications, minutes & presentations)
  • Ensure administration systems operate in a timely and efficient manner. This includes service requests, internal and external customer responses, record keeping and correspondence management.
  • Schedule meetings, prepare and distribute agendas.
  • Edit and produce well designed documents using high level computer skills in PowerPoint and Word.
  • Liaise with senior staff, Councillors, the public, government agencies, industry and commerce members and executive managers as required by the Executive Director City Engagement and Experience.

Requirements and Qualifications:

  • Diploma or equivalent in project management or communications, marketing, or events management and/or other qualifications relevant to the position.
  • Effective conflict management skills, particularly when dealing with difficult uncommunicative or highly stressed people.
  • Highly developed communication skills including written, report writing and verbal
  • Highly developed time management skills.
  • Highly developed windowsbased computer skills, including Microsoft suite.
  • Substantial experience in an administration, office manager, or EA role.

Desirable

  • Experience in a fastpaced creative environment advertising, marketing, events, customer service or media would be advantageous.
  • Ability to lead and drive operational and council wide initiatives and projects.
  • A love of graphic design or copywriting would be valuable.
**To apply, you must have eligibility to work in Australia, and be willing to undertake and maintain a current National Criminal Records Check

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